Coordinator (Supply Chain Management)

Key Responsibilities

Procurement & Vendor Coordination

• Coordinate day-to-day procurement activities as per hospital requirements.
  
• Raise purchase requisitions (PR) and purchase orders (PO) as per approval matrix.
  
• Follow up with vendors for timely delivery of medicines, consumables, and equipment.
  
• Maintain vendor communication and resolve supply-related issues.
  

Inventory Management

• Monitor stock levels and ensure optimum inventory availability.
  
• Track fast-moving, slow-moving, and non-moving items.
  
• Ensure FIFO/FEFO compliance, especially for medicines and consumables.
  
• Coordinate with stores for stock reconciliation and cycle counts.
  

Department Coordination

• Liaise with clinical and non-clinical departments for material requirements.
  
• Coordinate emergency and critical item procurement.
  
• Ensure timely issue of materials to departments.
  

Documentation & Compliance

• Maintain accurate SCM documentation including PRs, POs, GRNs, invoices, and contracts.
  
• Ensure compliance with hospital policies, NABH standards, and audit requirements.
  
• Support internal and external audits.
  

MIS & Reporting

• Prepare daily/weekly/monthly MIS on procurement, consumption, and inventory.
  
• Track vendor performance and delivery timelines.
  
• Support cost control and budget adherence.
  

Quality & Process Improvement

• Ensure quality checks at the time of receipt of materials.
  
• Report discrepancies, damages, or shortages.
  
• Participate in process improvement initiatives and cost optimization.
  

Key Skills & Competencies

• Strong coordination and follow-up skills
  
• Knowledge of hospital SCM processes
  
• Vendor management skills
  
• Attention to detail and documentation accuracy
  
• Basic understanding of pharmacy, medical consumables, and equipment
  
• Proficiency in MS Excel / ERP / SAP / Hospital SCM software
  

Qualification & Experience

• Education:

  Any Graduation (BBA / B.Com / Hospital Management preferred)

• Experience:

  24 years in hospital SCM / materials management

• Industry:

  Hospital / Healthcare / Pharma / Medical Supplies

Key Performance Indicators (KPIs)

• Stock availability & zero critical stock-outs
  
• Procurement turnaround time (TAT)
  
• Inventory accuracy & variance control
  
• Vendor delivery performance
  
• Compliance & audit scores