Controller of Examinations

Job Description

Job Title: Controller of Examinations Location: TIG (SRC) Group of Universities, West Bengal and Tripura Reports To: Vice Chancellor Position Type: Full-Time, Senior Administrative Officer Position Overview: The Controller of Examinations (CoE) is the senior officer responsible for the planning, execution, integrity, and management of the university's examination system . The CoE ensures the timely conduct of examinations, maintains the confidentiality and accuracy of evaluation, and facilitates transparent result declaration in accordance with university regulations and statutory norms. Key Responsibilities: Examination Planning & Scheduling Prepare and publish academic and examination calendars in coordination with Deans and Heads of Departments. Schedule and conduct semester-end and annual examinations (theory, practical, and viva voce). Oversee entrance tests, re-examinations, and supplementary exams where applicable. Confidentiality & Integrity Ensure secure processes for question paper setting, printing, distribution, and answer script management. Maintain strict confidentiality and prevent malpractice during pre-, mid-, and post-exam phases. Implement strong data security and encryption practices for digital examination content. Evaluation & Results Coordinate the timely evaluation of answer scripts and moderation processes. Publish results as per the academic calendar; manage grade sheets, mark sheets, and transcripts. Address student grievances related to examination results and revaluation. Academic Records & Data Management Maintain accurate, up-to-date records of student examinations, results, and progression. Oversee issuance of provisional certificates, migration, and degree certificates. Digitize examination workflows and records through university ERP systems. Compliance & Governance Ensure adherence to UGC, AICTE, State University Act, and other statutory norms related to examination procedures. Draft and implement Examination Ordinances, Rules, and SOPs. Serve as Member Secretary of the Examination Board and report to statutory academic bodies. Team Leadership & Coordination Lead and manage the Examination Department team (officers, coordinators, evaluators). Liaise with internal departments, external examiners, invigilators, and university administration. Coordinate with affiliated colleges, if any, for standardized examination processes. Qualifications: Essential: Master's Degree with at least 55% marks from a recognized university Desirable: Ph.D. or professional qualification in Examination Management/Academic Administration Experience: Minimum of 10 years of academic/administrative experience , with at least 5 years as Deputy Controller or similar position in a reputed higher education institution Key Skills & Competencies: Deep understanding of examination regulations, reforms (CBCS, NEP 2020), and digitization Proficiency in university ERP systems and digital evaluation tools Strong organizational and planning skills under tight deadlines High integrity, meticulousness, and discretion in handling sensitive information Leadership, team management, and interdepartmental coordination skills Compensation: As per university norms and commensurate with qualifications and experience