Contracts Manager

The Key Result Areas

1. To effectively work on the BOQ Estimate Vs actual does not exceed the threshold limit.

2. To monitor the schedule of Men & Materials at Site as per Planned and Actual with catch schedules.

3. To closely work with Project Cost Controller and ensure cost effectiveness.

4. To get hire charges, purchase cost, repair cost and depreciation cost of equipment from P &m department.

5. Prepare Variation analysis and estimates, and Analysis of costs of delay as required. Cost analysis of alternative means and methods as required.

6. Prepare local purchase lists and sent them to the Procurement and Contracts Department for implementation.

7. Responsible for all contractual letters/communication to the client.

8. Survey quantities of new claims or any variation as per the owner request in order to decide on the payment.

9. Preparation of organization chart for staff required for the project. Preparation of operators and labours requirement as per machinery and working shift required.

Duties and Responsibilities

1. To get the documents validated from Techno Commercial Manager.

2. To work on BOQ preparation /quantity estimation.

3. Quantity estimation as per tender design and drawings and preparation of item wise BOQ. compare this BOQ with BOQ in the schedule and report any variation.

4. To Prepare lead chart and arrive at the landing cost including port charges etc. for procurement.

5. Sending enquiries to suppliers for material rate and follow up same.

6. Coordinate with procurement department for quotations with GST details from approved vendors /suppliers as per material specifications given and as per tender base date.

7. Preparation of comparative statement.

8. Preparation of programme for the entire work time cycle calculation for major activities for productivity.

9. Plant and machinery as per major quantity, primavera based resource programs.

10. To coordinate with P & M department for availability of requirements from current running projects as per time schedule and prepare hire/ owning strategy.

11. To get hire charges, purchase cost, repair cost and depreciation cost of equipment from P &m department.

12. Preparation of organisation chart for staff required for the project. Preparation of operators and labours requirement as per machinery and working shift required.

13. To get details of prevailing minimum wages for labour at the Project Area.

14. Preparation of subcontractor strategy for the project.

15. To prepare preliminary work required for the project such as camp set up, accommodation, visa and other facilities.

16. To get information related to GST, Insurance applicable for bid, bank guarantee, retention money, release chart. design engineering fee, investigating charge for Fire safety and proof consultant wherever applicable.

17. Preparation of cash flow statement.

18. Reviewing contractual clause and assessing risk at bidding stage and options to mitigate the same.

19. To prepare zero cost and to seek management approval including business promotion charges overheads and cost escalation and cost on capital and profit margin.

20. To compile a database based on actual observed rate at site as historical data.

Reports Generated

1. To Generate Report on Catch Schedule with Men & Materials required at Site on weekly basis.

2. To prepare Cash Flow statement on weekly basis and submit to Finance team and Project Cost Controller.

3. Prepare monthly status reports as related to Project Progress.

Authority Matrix

ERP Rights:

Access For all Sites on Inventory, Procurement, Budget, Contracts.