company secretory cum Executive assistant

Job Title: Company Secretary cum Executive AssistantLocation: [Insert Location]Department: Administration / Corporate AffairsReports To: Managing Director / CEOJob Summary:

The Company Secretary cum Executive Assistant will be responsible for ensuring the company’s compliance with statutory and regulatory requirements, maintaining corporate governance standards, and providing high-level executive support to senior management. The role demands confidentiality, strong organizational skills, and the ability to manage multiple priorities efficiently.

Key Responsibilities:A. Company Secretarial Responsibilities:

• Ensure compliance with the Companies Act, SEBI regulations, and other statutory requirements.
• Prepare and file statutory returns, annual reports, and other documents with the Registrar of Companies (ROC) and relevant authorities.
• Organize and manage Board Meetings, Committee Meetings, and Annual General Meetings (AGMs) — including preparing notices, agendas, minutes, and resolutions.
• Maintain statutory registers such as members, directors, share transfers, and other company records.
• Liaise with regulators, auditors, and legal advisors.
• Draft and review legal documents, contracts, and agreements as required.
• Support in secretarial due diligence, corporate restructuring, and compliance audits.

B. Executive Assistant Responsibilities:

• Provide administrative and operational support to the Managing Director/CEO.
• Manage calendar, schedule appointments, and coordinate internal and external meetings.
• Prepare presentations, reports, and correspondence on behalf of management.
• Handle confidential information with discretion and maintain professionalism at all times.
• Coordinate travel arrangements, itineraries, and logistics for senior management.
• Act as a liaison between management, employees, and external stakeholders.
• Follow up on pending matters and ensure timely completion of key tasks.

Skills & Competencies:

• In-depth knowledge of corporate laws, secretarial standards, and governance practices.
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time management skills.
• High level of integrity, confidentiality, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to draft and review official correspondence and documents.

Qualifications & Experience:

• Educational Qualification: CS (Company Secretary) qualified or pursuing final stage (with a bachelor’s degree in commerce, law, or related field).
• Experience: 3–7 years of relevant experience in company secretarial and executive assistance roles.
• Preferred Industry: Corporate office / Manufacturing / Services / Listed Companies.

Remuneration:

Commensurate with experience and qualifications.

Would you like me to make this more formal (for HR posting) or simpler (for internal circulation / job advert)?

You said:add salary bracket as per market standardChatGPT said:

Here’s the updated job description for a Company Secretary cum Executive Assistant, including a market-standard salary bracket (India, as of 2025) — with ranges adjusted for mid-sized companies and typical experience levels:

Job Title: Company Secretary cum Executive AssistantLocation: [Insert Location]Department: Administration / Corporate AffairsReports To: Managing Director / CEOJob Summary:

The Company Secretary cum Executive Assistant will be responsible for ensuring the company’s compliance with statutory and regulatory requirements, maintaining corporate governance standards, and providing high-level executive and administrative support to senior management. The role requires confidentiality, attention to detail, and strong coordination skills to manage both legal and operational aspects efficiently.

Key Responsibilities:A. Company Secretarial Responsibilities:

• Ensure compliance with the Companies Act, SEBI regulations, and other statutory requirements.
• Prepare and file annual returns, financial statements, and other statutory forms with the Registrar of Companies (ROC) and related authorities.
• Organize and manage Board Meetings, Committee Meetings, and Annual General Meetings (AGMs) — including drafting agendas, notices, minutes, and resolutions.
• Maintain statutory registers such as Members, Directors, Share Transfers, etc.
• Liaise with auditors, legal advisors, and government authorities for compliance-related matters.
• Draft and vet contracts, legal agreements, and policy documents.
• Support corporate restructuring, secretarial audits, and due diligence processes.

B. Executive Assistant Responsibilities:

• Provide comprehensive administrative and executive support to the Managing Director/CEO.
• Manage calendars, meetings, travel plans, and correspondence.
• Draft reports, presentations, and official communications for internal and external stakeholders.
• Maintain confidentiality of sensitive business and personnel information.
• Coordinate across departments to ensure timely completion of key management directives.
• Track project updates, meeting action points, and management priorities.
• Handle client and partner communications on behalf of senior management when required.

Skills & Competencies:

• Sound knowledge of corporate laws, secretarial standards, and governance practices.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong time management and multitasking abilities.
• High degree of integrity, professionalism, and confidentiality.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle pressure and work with senior-level stakeholders.

Qualifications & Experience:

• Qualification: CS (Company Secretary) – Qualified or Final Level; Bachelor’s degree in Commerce, Law, or related field.
• Experience: 3–7 years of relevant experience in company secretarial and executive assistance functions.
• Preferred Industry: Corporate Office / Manufacturing / Services / new Listed Companies./ mines /Steel Manufacturing

Interested Candidates can apply on [email protected] or [email protected]

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Health insurance

Work Location: In person