Job
Description
Are you a masterful organizer and a natural generalist who excels at handling several priorities at once? Are you excited about using your expertise to optimize the operations of a global enterprise software company? Do you want to work with the CEO in a role where you will not simply run errands for senior management?
IgniteTech is an enterprise software company that has unique operating models across all our functions, be it sales, recruitment, engineering, or even simply how we perform our day-to-day work. While other companies like to be stuck in the same gear and operate in a steady-state, we embrace innovation and change.
In this role, you will act as a shadow-CEO, attending meetings on the CEO's behalf, hiring the best talent, optimizing our operations across different functions, and improving our workflows and delivery. You will be exposed to a truly unique way of working, face new challenges, tackle new tasks, and ensure that every part of the company is operating as smoothly as possible.
If you love the challenge of juggling multiple responsibilities and want to get a close-up view of what it is like to run a software company with a portfolio of over 50 software solutions, apply now!
What you will be doing
- Scheduling meetings for the CEO with other stakeholders, ensuring that proper agendas are communicated to all participants
- Completing HR and hiring tasks, such as headcount budgeting and new staff onboarding
- Continuously streamlining workflows and processes to simplify work and increase delivery efficiency across different teams
What you will NOT be doing
- Monitoring operations or performing routine organizational tasks without a focus on improvement
- Directly managing team members and assigning tasks
Key Responsibilities
- Optimize workflow and productivity management, and adequate staffing to meet hiring demands
- Facilitate routine admin tasks and meetings for the CEO, enabling more efficient CEO operation
Candidate Requirements
- At least 2 years of experience as a Chief of Staff, Executive Assistant, or similar
- Proficiency using GenAI tools, such as ChatGPT or Perplexity
This position is also known as: Personal Assistant To Chief Executive Officer Executive Assistant To Chief Executive Officer Assistant To Chief Executive Officer
