Chief of staff (COS) (Immediate Requirement)

Chief of Staff (COS) Gem Edible Oils Pvt Ltd.

Location:

Reporting to:

Role Overview:

own and execute

right-hand person to the Executive Director

Take ownership

Be the single point of contact

Reduce the ED’s involvement in execution

Solve problems, manage priorities, and ensure smooth execution

not

Key Responsibilities:

1. End-to-End Project Execution

• Take ownership

  of key initiatives—whether it’s launching a new product, improving operations, or driving a marketing campaign.
• Work with

  creatives, manufacturers, agencies, suppliers, and internal teams

  to execute projects from start to finish.
• Identify

  obstacles

  and ensure timely completion of projects with minimal involvement from the ED.
• Ensure high-quality output by

  coordinating with vendors

  (e.g., label manufacturers, packaging designers, marketing agencies).

2. Business Operations & Cross-Functional Coordination

• Act as a

  bridge

  between departments (marketing, sales, product, finance, and HR) to ensure smooth execution.
• Ensure the

  right people are involved at the right time

  to prevent delays and confusion.

• Set up processes

  that improve efficiency and reduce dependency on the ED for day-to-day tasks.
• Keep an eye on

  operational gaps and inefficiencies

  and proactively implement solutions.

3. Founder’s Right-Hand & Key Meetings

• Prepare and shadow the ED

  during key meetings, ensuring action items are executed afterward.
• Follow up on

  strategic tasks

  , ensuring accountability across teams.
• Represent the ED in meetings and decision-making when required.
• Manage

  vendor negotiations, external partnerships, and agreements

  to streamline decision-making.

4. Market Research & Business Growth

• Track market trends, competitor movements, and industry insights

  to inform business decisions.
• Research and recommend

  strategic opportunities for expansion and innovation

  .
• Support in

  new product launches

  , packaging innovations, and strategic growth initiatives.

5. Performance Tracking & Execution Ownership

• Set up and track

  key performance indicators (KPIs)

  for the sales team.
• Ensure teams are

  delivering results

  and projects are moving forward on time.
• Identify and

  remove hurdles

  that are slowing down progress.

Key Requirements:

Experience & Skills

• Strong

  business acumen

  and execution skills—able to

  run projects independently

  with minimal guidance.
• Experience working in a

  fast-paced, high-growth environment

  (FMCG, Consumer Goods, Manufacturing).
• Ability to

  break down complex tasks, delegate effectively, and ensure execution

  .
• Strong

  problem-solving skills

  —can

  anticipate complications and solve them before they escalate

  .
• Highly

  organized and detail-oriented

  , capable of handling multiple projects simultaneously.

• Excellent communication and negotiation skills

  , able to handle vendors, external stakeholders, and internal teams effectively.

Mindset & Cultural Fit

• Extreme ownership

  – You take full responsibility for outcomes, not just tasks.

• Proactive & self-starter

  – You don’t wait for instructions; you

  find problems and solve them

  .

• Hands-on operator

  – You’re not just a strategist; you get things done.

• High EQ and people skills

  – You can work with different teams, align interests, and keep everyone on track.

• Work with speed & efficiency

  – You value execution and results over unnecessary discussions.