Business Operations Coordinator

Job Description

Role & responsibilities The overall purpose of this position is to facilitate the business processes associated with running and/or managing IEEE's conference business. The incumbent in this position works with conference organizers, OU leadership and other interested parties to ensure adherence to US and local laws as well as IEEE policies and various financial reporting standards. The role typically reports to the Manager of Accounting and will have a dotted line to the Manager of Event Business Operations. The incumbent functions as an individual contributor and work is reviewed upon completion. This position must be able to function with minimal supervision, in a deadline-oriented environment, and is able to recommend changes in departmental and IEEE procedures/processes for management review and approval. Preferred candidate profile Organizes and logs transaction information received from Conference Organizers into IEEEs financial reporting systems. Scans and uploads invoices, receipts and other supporting documents to substantiate the transactions logged. Monitors reporting compliance for assigned events and performs outreach seeking auditable documents when required. Provides alerts to Conference Business Operations staff when activity falls outside of approved operational parameters, such as Budget vs Actual and Invoice vs Contract comparisons. Portfolio-level awareness, understanding and support Excellent organizational skills and ability to manage several projects simultaneously Attention to detail and excellent communication and interpersonal skills are crucial Must have a strong command of business English and be able to articulate program and transactional details with precision Must be a technologically savvy knowledge worker who seeks out new solutions to business challenges. Proficiency in computers & software, Excel, Word, Gmail, Databases. Oracle, Netsuite and Quick Books. Must have strong collaboration skills as this position requires frequent interaction with cross-functional, solution-oriented teams Education Bachelor's degree or equivalent experience in Business Administration, Finance or Accounting required Work Experience 3-5 years practical experience in Accounting. reconciliation, accounts payable & receivable required