Back Office Executive

Role & responsibilities

The Back Office Operations Executive will be responsible for managing day-to-day administrative and operational support functions. This role ensures smooth coordination between departments, accurate data management, documentation, and timely reporting to facilitate efficient business operations.

Key Responsibilities:

• Manage and maintain operational records, reports, and documentation.
  
• Coordinate with internal teams (Sales, Procurement, Accounts, Logistics) for process updates and task closures.
  
• Prepare purchase orders, invoices, dispatch sheets, and maintain order tracking logs.
  
• Ensure accuracy in data entry, documentation, and filing (physical & digital).
  
• Support vendor and client coordination for order status, dispatch, and follow-ups.
  
• Handle inventory tracking, inward-outward entry updates, and stock reports.
  
• Assist in MIS report generation, performance summaries, and daily activity reports.
  
• Maintain communication with courier/logistics partners for shipment and delivery status.
  
• Ensure compliance with company processes and operational standards.
  
• Support management in preparing presentations, summaries, and audit-related documentation.

Key Skills & Competencies:

• Strong organizational and multitasking abilities
  
• Good communication (written & verbal)
  
• Excellent knowledge of MS Office (Excel, Word, Outlook, Google Sheets)
  
• Accuracy and attention to detail
  
• Ability to work under deadlines and handle multiple tasks
  
• Knowledge of ERP, CRM, or internal database systems (preferred)

Preferred candidate profile

• Bachelors degree in Commerce, Business Administration, or related field
  
• 1–3 years of experience in back-office operations, coordination, or administration
  
• Experience in manufacturing, supply chain, or service industry preferred