Back Office Executive

Back Office Executive

Role & responsibilities

• Perform administrative tasks such as data entry, document preparation, and digital/physical filing of real estate-related documents (e.g., agreements, lease papers, property records).
• Coordinate with sales and CRM teams for property listings, client documentation, and transaction updates.
• Maintain and update accurate property and client records in the companys CRM/database system.
• Prepare MIS reports, inventory summaries, and documentation trackers relevant to real estate projects.
• Assist in the preparation of presentations, reports, and other documents for internal and client meetings.
• Handle internal communications and help streamline office workflows related to property management, leasing, and transactions.
• Liaise with external stakeholders such as brokers, legal teams, and vendors when required.
• Support the team in compliance and regulatory documentation specific to real estate.

Preferred candidate profile

• Graduate in any discipline (B.Com, BBA, or Real Estate certification preferred).

• Minimum 1-2 years of experience in a back-office or administrative role in the Real Estate sector or similar industry

  (e.g., Property Management, Construction, Infrastructure, Architecture Firms).
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint); knowledge of real estate CRM tools is a plus.
• Excellent organizational skills with the ability to handle multiple priorities and meet deadlines.
• High attention to detail and accuracy, especially in documentation and data management.
• Good verbal and written communication skills.
• Ability to work both independently and collaboratively with different teams.
• Positive, proactive, and adaptable approach to work.