Audit Associate

Role & responsibilities

Planning & Co-ordination with the department in-charges under the guidance of HOD, to commence the internal audit at the units

Conduct Internal Audit at all the units of Ankura Hospital covering various activities in the departments listed below

PHARMACY

Proper arrangement of medicines in the pharmacy is to be ensured.

Ensure any pending transfers form INTER & INTRA units in HIMS are cleared.

Verify if any Non-GRN items are mixed in the pharmacy & also Pending GRN items.

Verify whether Expired stocks are segregated in pharmacy. If not get it done by pharmacy staff.

Verification of Expired stock and it's removal from HIMS

Verification of Bounce Register

Verification of Narcotics Register & Look alike & Sound alike medicines.

Suppliers returns if any are to be removed from HIMS.

Stock audit at all pharmacy stores in the units

Stock adjustments in HIMS, after completion of stock audit.

LABORATORY

Check how many machines are there in the Lab?

Whether all Machines are in working condition?

Collect the data from all the machines as per audit requirement. Verify the data with the patient bills generated in ICT

Take a letter from the Lab-in-charge regarding details of registers maintained as per NABH in the Lab.

Collect the copy of MOUs & Invoices of outsourcing agencies from Lab in-charge or Admin to verify with the corresponding bills.

Prepare LAB stocks inventory adjustments in HIMS

RADIOLOGY

Conduct Inventory and verify the consumption of X-ray films with the bills to the patients raised in HIMS

Verify the x-ray stock register

Verify the particulars of CT & MRI noted in the register (sent to outside agencies) with that of bills raised to the patients.

WARD STOCKS

Meet the NS & identify a nurse from the unit side to participate in audit process all through.

Verify if any pending receipts in HIMS

Find out, how many wards are there in the Unit and their location

Stocks are to be verified with the respective registers in the wards

Creation of new ward store in HIMS by the IT staff, wherever necessary.

Inventory of stocks are to be computerized ward wise.

CASH VERIFICATION:

OUTSOURCING AGENCY

GENERAL STORES

Verify whether all the general merchandize is properly arranged in the store to conduct audit

Send the information for new codes / mapping to the person concerned, after taking inventory and making adjustments.

Send e mail giving inventory details to General Purchase team & Gen stores in charge soon after the audit is over.

Preferred candidate profile

with Hospital experience & Accounting and auditing skills, ability to analyze and interpret records