Asst Manager - Facility.

Key Responsibilities

1. Facility Operations & Maintenance

• Oversee daily facility operations including building maintenance, electrical systems, plumbing, and HVAC.
  
• Ensure timely maintenance of equipment and infrastructure through preventive and corrective maintenance schedules.
  
• Monitor and manage utility services (electricity, water, diesel, etc.).
  
• Maintain adequate stock of facility-related consumables.
  

2. Vendor & Contract Management

• Manage contracts for housekeeping, security, gardening, pest control, maintenance, and other facility services.
  
• Evaluate vendor performance and ensure service delivery as per SLA.
  
• Negotiate terms, renew contracts, and ensure cost-effective facility operations.
  

3. Safety, Security & Compliance

• Ensure compliance with statutory requirements like fire safety, pollution control, building licenses, etc.
  
• Conduct regular risk assessments, fire drills, and safety audits.
  
• Supervise security staff and ensure adherence to access control procedures.
  

4. Housekeeping & Workplace Management

• Ensure cleanliness and hygiene standards across all work areas.
  
• Oversee cafeteria/canteen operations, waste management, and sanitation.
  
• Manage space planning, seating arrangements, and office layouts as needed.
  

5. Budgeting & Cost Control

• Prepare and manage facility budgets, track expenses, and ensure cost optimization.
  
• Identify opportunities for energy-saving and resource optimization.
  

6. Administration & Coordination

• Oversee front office/reception operations.
  
• Ensure proper record-keeping, AMCs, maintenance logs, and facility MIS reports.
  
• Coordinate with departments for facility-related requirements and ensure timely resolution.
  

7. Emergency Response

• Develop and manage emergency preparedness plans.
  
• Coordinate actions during emergencies like fire, power failure, or equipment breakdown.
  

Required Qualifications & Skills

• Bachelors degree in Facility Management, Engineering, or related field.
  
• 5+ years of experience in facility/administration management.
  
• Strong knowledge of building systems (electrical, plumbing, HVAC).
  
• Excellent vendor management and negotiation skills.
  
• Good understanding of safety regulations and compliance standards.
  
• Strong communication, leadership, and problem-solving skills.
  
• Proficiency in MS Office and facility management software (preferred).
  

Preferred Attributes

• Ability to multitask and handle high-pressure situations.
  
• Strong interpersonal skills and team coordination abilities.
  
• Attention to detail with a focus on service quality.