Assistant

Role Overview: As an Assistant in the team, your key role will be to manage all team members" requests efficiently within the deadlines and according to priorities. You will also handle personnel administration tasks such as recordings, managing computer accesses, organizing meetings, and writing meeting minutes. Additionally, you will be responsible for organizing managers" trips and applying archiving and classification rules. Key Responsibilities: - Manages all team members" requests within deadlines and priorities, redirecting if necessary - Handles personnel administration tasks including recordings and specific tasks - Manages computer accesses for team members - Organizes recurring and ad-hoc meetings, books meeting rooms, and sends invitations - Writes meeting minutes (Optional) - Organizes managers" trips within the dedicated system (Optional) - Applies archiving and classification rules, educates the team - Manages the archiving of legal documents - Manages purchasing for the entity through systems as per needs and requests - Manages purchase orders and forwards invoices without order - Applies purchase rules and educates the team - Validates invoices without order (Optional) - Monitors the budget of external purchases (Optional) - Provides the information relay for the proper functioning of the entity - Distributes entity and group information notes - Writes entity information notes (Optional) - Updates various lists such as distribution lists and organizational charts - Welcomes visitors and telephone interlocutors, redirects and responds to their needs Qualifications Required: - Strong organizational and time management skills - Excellent communication and interpersonal abilities - Proficiency in handling personnel administration tasks - Knowledge of purchasing processes and systems - Ability to maintain confidentiality and apply archiving rules - Prior experience in a similar role would be advantageous (Note: Additional details about the company were not provided in the job description.),