Title : Assistant Manager (Accounts Payable)
Business unit - Finance Accounts
Reporting to - Manager (Accounts Payable)
Key stakeholders - Client Finance (US)
Direct reports - 10-12 (Analysts Sr. Analysts)
Duties responsibilities
What this job involves -
Providing a roadmap for success
Working with a team, you ll set the vision for every project and enforce a process that helps everyone get to the finish line. This entails exploring stakeholders needs through conducting meetings with relevant parties (clients, consultants, contractors, agencies), as well as doing the necessary follow-through research and analysis. Afterward, you ll get down to the project s nitty gritty such as the corresponding contract, cost, schedule, and health and safety requirements. And then you ll proceed to creating the execution plan that ensures delivery of outputs to the stakeholders expectations and meets our own commercial objectives.
While formulating strategies that will lead to the project s success, you ll also closely manage the team and keep track of the project s progress from concept design, design development, construction documents, as-build drawings, and handing over of documents. Likewise, you ll be expected to light the way during construction, and review all pending issues with the project team. You ll need to collaborate effectively with a range of stakeholders, leading from the front while also taking the time to understand their point of view.
Of course, as you represent our clients best interests, you ll also keep in mind JLL s own business needs and, thereby, strive to achieve an ideal balance between the two.
Manning people and operations
You ll lead by example by showing your team that you re a confident and proactive leader. You ll need to establish a dynamic environment that promotes the sharing of ideas and employee growth, upholds the firm s values and culture, and aligns with our purpose of shaping the future of real estate for a better world.
Core to our reputation is our strong focus on health safety and on sustainability, and you ll be expected to keep these front-of-mind at all times.
On a weekly basis, you ll sit down with clients, consultants, contractors and agencies to review the progress of a project. You ll also review project status reports during each operational phase and hold a project control group meeting. Creating project monthly and weekly status reports as well as project risk register, and HS reports is also on you. In the case of exceptions and remediations, you ll need to report them, as necessary. As needed, you together with the business development manager and other resources will also prepare proposals, case studies, presentations and lessons learned.
To apply you need to be: -
- Degree in Accounting or relevant professional accountancy qualification
- 7+ years of accounting experience in a corporate environment; with a minimum of 3 years of supervisory experience
- This position must be able to interact effectively with both the internal and external client teams daily, especially Facility Managers, Project Managers, Finance staff and vendors
Performance objectives
- The A/P Supervisor will be responsible for accounts payable activities in a high volume, energized environment
- This position will be completely responsible for Finance operations and will also have complete responsibility for directly working with the business, quality team to ensure continuous performance improvement and sharing best practices within the team and across functions
- Wide spectrum of duties including reporting, analysis, and reviews of controls
- Fulfil agreed SLAs with Onshore finance teams
- Improved internal procedures and compliance with policies
Key skills
- Strong Excel skills.
- Excellent analytical, interpersonal and communication skills with all levels of management.
Scheduled Weekly Hours:
40
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