Assistant Executive to Managing Director

Job Description: As an Executive Assistant at Brain Bean Technolabs Pvt Ltd, your role is crucial in supporting the Managing Director in various administrative tasks to ensure smooth operations and effective communication within the organization. Your responsibilities will include: - Prepare minutes for critical meetings and follow up on action points. - Manage appointments, follow-up actions, and communicate meeting agendas. - Collect relevant data and prepare presentations for internal and external meetings. - Coordinate with HODs, consultants, and associates to gather necessary information. - Maintain confidentiality and integrity as the face of the Director's office. - Attend client/vendor meetings, understand requirements, and coordinate project implementation. - Relay feedback from clients/vendors/employees to internal authorities for action. - Provide strategic suggestions to the Director for organizational improvement. - Proficiency in office productivity tools and willingness to learn new software. - Ensure timely performance management of employees and implement relevant policies. - Demonstrate excellent communication, interpersonal, time management, and grievance management skills. Reporting Structure: Reporting to: Managing Director Required Skills: - Excellent personality - Good knowledge of MS-Office - Strategic approach - Presentation skills - Communication skills - Interpersonal skills - Time management skills - Grievance management skills - Analytical skills - Flexibility & adaptability Primary Internal Interactions: - Top Management - Operations Team - Project Management Team - Sales Team Primary External Interactions: - Consultants - Customers - Associates Educational Qualification: - Bachelor's degree with over 70% score from Tier I/II College/University - Master's degree in Human Resources/Operations/General Management with over 65% or MBA/PGDHRM with B+ Grade from Tier II college/university - Diploma in Office Administration or Executive Assistance Work Experience: - Minimum of 2-3 years of experience as an Executive Assistant. Location: Job Location: Anand, Gujarat Candidate Location: Anand Key Result Areas & Key Performance Indicator: KRA: - Implement performance management system at Branch Level - Continuous interactions with employees for feedback - Managing Director's calendar - Timely documentation - Timely reports submission from HODs - Travel arrangements for Director - Ensure confidentiality of data - Departmental coordination KPI: - 100% implementation of Performance Management System - Regular interactions with employees - Timely submission of MOMs and reports - Departmental coordination efficiency Benefits: - Health insurance - Paid sick time - Paid time off - Provident Fund Application Question(s): - Able to work in US Shift Job Types: Full-time, Permanent,