Assistant Administrative Officer

1. Administrative Support

• Assist the Administrative Officer/Principal in day-to-day school administration.
• Manage office operations, documentation, and internal communication.
• Maintain records such as attendance, staff files, student data, and circulars.

2. Admission & Student Support

• Support the admission process including enquiry handling, counselling parents, and documentation.
• Assist in student onboarding, ID card preparation, certificates, and maintaining admission registers.

3. HR & Staff Coordination

• Help in maintaining staff attendance, leave records, and duty allocation.
• Coordinate with departments for schedules, meeting arrangements, and staff communication.
• Assist in recruitment-related tasks such as scheduling interviews and collecting documents.

4. Finance & Inventory Assistance

• Support fee collection, reconciliation, and coordination with accounts department.
• Maintain registers for school assets, stationery, uniforms, and consumables.
• Assist in procurement by collecting quotations and preparing comparisons.

5. Operations & Facility Management

• Coordinate with housekeeping, transport, security, and maintenance teams for smooth operations.
• Ensure classrooms, labs, and common areas are well maintained.
• Report maintenance issues and follow up for timely resolution.

6. Event & Activity Coordination

• Assist in organizing school events, assemblies, competitions, and parent meetings.
• Prepare event schedules, notices, and logistical arrangements.

7. Compliance & Safety

• Ensure documentation for audits, inspections, and statutory compliance.
• Support implementation of safety protocols, visitor management, fire drills, etc.

8. Communication & Customer Relation

• Handle parent queries politely and professionally.
• Draft notices, circulars, and emails for internal and external communication.
• Maintain good public relations with stakeholders.

Qualifications

• Bachelor’s degree in Administration, Management, Commerce, Education, or any relevant field.
• A Master’s degree (MBA/PGDM in HR or Administration) is an added advantage.
• Proficiency in MS Office (Word, Excel, PowerPoint) and school ERP software.
• Strong communication skills in English; knowledge of regional language preferred.
• Good understanding of school operations, documentation, and compliance.

Experience

• 2–5 years of experience in administrative or office management roles, preferably in an educational institution.
• Experience handling admissions, student records, office coordination, and parent communication.
• Prior exposure to HR support functions, such as attendance, leave management, and staff documentation.
• Experience in managing vendors, procurement, and inventories is preferred.
• Ability to coordinate with multiple departments such as transport, housekeeping, accounts, and academics.
• Experience in organizing school events, parent meetings, and compliance documentation is an added advantage.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹20,000.00 per month

Work Location: In person