Administrative Assistant/Receptionist

1. Office Management and Operations:

• Managing Daily Operations:This involves overseeing day-to-day tasks, such as managing the reception area, handling correspondence (phone calls, emails, mail), and ensuring the office runs smoothly.
• Facilities Management:Administrators may be responsible for managing office supplies, equipment maintenance, and coordinating facility-related services like cleaning and repairs.
• Supervising Staff:In some cases, administrators may supervise other administrative personnel, such as receptionists, secretaries, or data entry clerks.
• Organizing and Maintaining Records:This includes creating and maintaining both physical and digital files, ensuring information is readily accessible, and managing databases.
• Coordinating Meetings and Events:Administrators schedule meetings, book conference rooms, arrange travel and accommodations, and may also handle catering and other event-related logistics.

2. Communication and Support:

• Acting as a Point of Contact:They are often the first point of contact for internal and external inquiries, fielding calls, emails, and greeting visitors.
• Facilitating Communication:Administrators help to ensure clear and efficient communication between different departments and with external stakeholders.
• Supporting Employees:They may assist employees with administrative tasks, provide resources, and help resolve issues.
• Assisting HR:Administrators may support HR with recruitment, onboarding, and other administrative tasks.

3. Financial and Accounting:

• Managing Expenses and Budgets:They may track expenses, manage petty cash, and assist with budgeting and financial reporting.
• Processing Invoices and Payments:Administrators may handle invoices, process payments, and assist with other financial tasks.
• Record Keeping:They maintain financial records, track expenses, and ensure accuracy in financial data.

4. Compliance and Efficiency:

• Ensuring Compliance:Administrators play a role in ensuring the company adheres to relevant policies, regulations, and industry standards.
• Improving Processes:They may identify areas for improvement in administrative processes and contribute to streamlining workflows.
• Staying Updated:They keep abreast of organizational changes, business developments, and relevant industry trends.

5. Specific to Furniture Manufacturing:

• Order Management:In a production environment, administrators may manage orders through the production and dispatch process, including printing and sorting work orders and updating the system.
• Material Tracking:They may assist with tracking materials, updating inventory, and managing related paperwork.
• Coordination with Production:Administrators may coordinate with different departments, including production, sales, and shipping, to ensure smooth operations.

6. General Office Management:

• Reception and Communication:Managing the reception area, handling phone calls, emails, and correspondence, and greeting visitors.
• Record Keeping:Maintaining physical and electronic files, managing databases, and ensuring accurate record-keeping.
• Office Supplies:Ordering and managing office supplies, stationery, and equipment.
• Facilities Management:Ensuring the workspace is well-maintained, coordinating repairs, and managing office security.
• Scheduling and Coordination:Managing calendars, scheduling meetings, and coordinating travel arrangements.

Job Types: Full-time, Permanent

Pay: From ₹16,000.00 per month

Schedule:

• Day shift

Experience:

• Office Administration: 3 years (Required)
• Receptionist: 3 years (Required)
• Office Supervision: 3 years (Required)
• Customer Handling: 3 years (Required)
• Supervising Staff: 3 years (Required)
• Reception and Communication: 3 years (Required)
• Microsoft Office: 3 years (Required)
• General HR: 3 years (Required)
• Email Handling: 3 years (Required)
• Coordination : 3 years (Required)
• Invoicing and Quotation: 3 years (Required)

Work Location: In person