Administrative Assistant (with Data Entry)

Administrative Assistant (with Data Entry) — Role Description

An Administrative Assistant (with Data Entry) is responsible for providing administrative support while ensuring accurate data entry and management across various systems. This role combines traditional office administration duties with the critical task of maintaining and updating data, ensuring that both office operations and data management functions are carried out efficiently.

Key responsibilities include managing calendars, organizing meetings, and handling daily correspondence such as emails, phone calls, and other communications. The Administrative Assistant will also be responsible for performing various data entry tasks, including inputting information into spreadsheets, databases, or CRM systems. Accuracy is crucial in ensuring that all data is entered correctly and that records are kept up to date.

Additionally, this role requires organizing files, preparing reports, and maintaining a system of digital and physical documents. The Administrative Assistant will collaborate with other team members to ensure smooth workflow and may assist with special projects or additional administrative tasks as needed.

In this hybrid role, the assistant’s ability to manage both administrative and data management duties with precision and attention to detail is essential. The role is suited for someone who is organized, proactive, and able to handle a variety of tasks in a dynamic office environment.

Qualifications

• Strong organizational skills with the ability to multitask and prioritize effectively

• Proficiency in data entry

  , with an emphasis on accuracy and efficiency in managing large volumes of data
• Experience in using

  Microsoft Office Suite

  (Excel, Word, Outlook) and

  Google Workspace

• Familiarity with CRM systems, databases, or office management software is a plus
• Strong attention to detail, particularly in data entry and record-keeping tasks

• Excellent communication skills

  , both written and verbal, for effective interaction with team members and clients
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong problem-solving skills with the ability to identify and correct data discrepancies or administrative issues
• Ability to work independently and collaboratively within a team
• Excellent time management skills, with the ability to manage multiple tasks and meet deadlines
• Experience in general office administration or office management is a plus
• Familiarity with basic data entry standards, filing systems, and document management techniques
• A proactive and adaptable attitude with a willingness to learn and contribute to the team’s success