Administration Manager

**Job Title:** Real Estate Admin Manager

Job Overview:

We are seeking a highly organized and proactive **Admin Manager** to oversee administrative operations across our real estate projects and office. The role involves vendor management, housekeeping, event organization, site administration, purchasing, and supporting marketing-related branding activities. The ideal candidate should have strong coordination skills, negotiation abilities, and a keen eye for detail to ensure smooth operations and a professional environment.

Key Responsibilities:

1. Vendor & Facility Management

• Identify, onboard, and manage vendors for housekeeping, security, catering, maintenance, and other services.
• Negotiate contracts, monitor vendor performance, and ensure compliance with agreed terms.
• Handle service agreements, renewals, and timely payments.

2. Housekeeping & Office Management

• Oversee housekeeping staff and ensure cleanliness, hygiene, and upkeep of office premises and project sites.
• Maintain office supplies, pantry stock, and facility infrastructure.
• Ensure timely repair and maintenance of office equipment and utilities.

3. Site Administration

• Manage day-to-day site administration activities to support sales, marketing, and operations teams.
• Coordinate with project staff for site readiness, cleanliness, safety, and visitor management.
• Maintain records of attendance, visitor logs, and site-related documentation.

4. Events & Client Engagement

• Plan, organize, and execute corporate events, site launches, customer meets, and channel partner gatherings.
• Coordinate logistics, vendor support, branding, and communication for events.
• Ensure smooth execution of promotional and engagement activities.

5. Purchasing & Procurement

• Handle procurement of office essentials, branding materials, and site-related requirements.
• Maintain vendor database and ensure cost-effective purchasing within budget.
• Prepare purchase orders, maintain stock, and ensure timely delivery.

6. Marketing & Branding Support

• Coordinate with the marketing team for branding activities at sites (hoardings, standees, brochures, etc.).
• Ensure proper placement and upkeep of branding collateral across projects and events.
• Support digital and offline campaigns with administrative and vendor coordination.

Key Skills & Competencies:

• Strong organizational and multitasking skills
• Vendor negotiation and contract management
• Event planning and execution
• Basic knowledge of marketing and branding activities
• Excellent communication and interpersonal skills
• Proficiency in MS Office, Excel, and administrative software