Administration Executive

Job Summary

We are looking for a proactive and detail-oriented Admin Executive to manage day-to-day administrative operations including travel bookings, guest services, housekeeping, canteen management, and employee support. The ideal candidate will ensure the smooth running of administrative functions and provide support to employees and guests as needed.

Key Responsibilities:

1. Travel & Ticketing Arrangements:

Handle travel bookings including flight and train tickets for employees and guests.

Coordinate hotel bookings and ensure comfortable stays for traveling staff and visitors.

Manage vehicle services for airport/train station pickups, local travel, and guest movement.

2. Guest & Facility Management:

Oversee the guest house management, ensuring cleanliness, comfort, and availability.

Liaise with vendors for maintenance, cleaning, and upkeep of guest facilities.

3. Housekeeping & Office Upkeep:

Monitor and supervise daily housekeeping activities across the premises.

Ensure office areas, meeting rooms, and common spaces are maintained to high standards.

4. Canteen Facility Management:

Perform daily checks on food quality, hygiene, and operations of the canteen.

Address any employee concerns related to food services and coordinate with the canteen vendor.

5. Employee Coordination:

Serve as the go-to person for employees regarding any admin-related concerns or issues.

Coordinate with internal departments for administrative support and issue resolution.

6. General Administration:

Maintain records for bookings, expenses, and admin-related documentation.

Assist in procurement of admin supplies and vendor management.

Required Skills & Qualifications

Graduate in any discipline (Bachelors degree preferred).

Minimum 14 years of experience in administrative support roles.

Strong coordination, multitasking, and organizational skills.

Proficiency in MS Office (Excel, Word, Outlook).

Excellent communication skills – verbal and written.

Ability to handle multiple responsibilities and resolve issues promptly.

Preferred Attributes:

Polite, professional, and solution-oriented attitude.

Strong attention to detail and ability to follow procedures.

Flexibility to work beyond standard hours if needed.