Administration Executive

Job Overview:

The Admin Executive will ensure smooth day-to-day operations of the Experience centre and office by handling administrative, facility management, vendor coordination, and support functions. The role involves maintaining an efficient, welcoming, and organized environment for staff and customers.

Key Responsibilities:

1. Administration & Operations

• Oversee daily administrative operations and ensure the experience centre is clean, well-maintained, and presentable.
• Manage housekeeping, pantry, security, and maintenance staff schedules and performance.
• Monitor stock of office supplies, stationery, and utilities; ensure timely replenishment.
• Coordinate repairs, maintenance, and service of electrical, air-conditioning, and IT equipment.

2. Vendor & Facility Management

• Liaise with vendors, contractors, and service providers for maintenance, housekeeping, and repairs.
• Negotiate rates and ensure timely delivery of services.
• Maintain records of vendor contracts, invoices, and service schedules.

3. Documentation & Record Keeping

• Maintain records for attendance, visitors, courier, and inventory.
• Support billing, petty cash, and expense documentation as per company policy.
• Handle document filing, data entry, and internal reporting.

4. Customer & Staff Support

• Ensure smooth coordination between sales, accounts, and logistics teams.
• Support the sales team in preparing materials, refreshments, and event setups for clients.
• Manage front desk operations (if applicable), including greeting clients and handling calls.

5. Compliance & Safety

• Ensure compliance with safety protocols.
• Monitor CCTV, fire safety systems, and access control.
• Support HR in basic employee welfare and administrative needs.

Key Skills & Competencies:

• Strong organizational and multitasking abilities
• Attention to detail and proactive problem-solving
• Excellent communication and interpersonal skills
• Proficiency in MS Office (Excel, Word, Outlook)
• Ability to manage vendors and administrative budgets

Qualifications & Experience:

• Graduate in any discipline (preferably Commerce or Management)
• 2–3 years of experience in administration, preferably in a retail or showroom environment

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person