Administration Executive (Japanese MNC)

Role & responsibilities

Travel Desk

• Travelling include ticket booking
• Hotel booking,
• Car arrangement

Canteen Management

• Food and raw material and grocery maintain FIFO method.
• Auditing on weekly basis
• Maintain Canteen food menu on a Monthly basis
• Food waste management

Transportation Management

• Manage Cleanliness, Repair & Maintenance & License of Vehicles
• Keep all the records for company vehicle like RC book, insurance renewal, PUC, Vehicle regular services, driving license, Renewal record
• Arrange vehicle as on requirement for company employees
• Manage company vehicle and give proper instruction to drivers as per requirements
• Timely bill Processing

Horticulture

• Daily plant round
• Execution of Daily gardening plan
• Manage Garden fertilizer on time

Pest Control

• Weekly monitoring of Pest control activity in Plant
• Maintain hygiene
• Handling MSDS & MAP

Security Management

• Man & Material In-Out Activity
• Maintain NRGP & RGP
• Security Recruitment & Management
• Train & Discipline security staff

Facility Management

• Maintain cleaning of Toilets, Rest Room, Washroom
• Repair & Maintenance of all plant office area

Welfare Activity

• Maintain stock record of Staff uniform / T-Shirt/ Shoes/ Helmet distribution
• Office stationery and safety PPES & keep record

General Admin Activities

• Monitoring on a daily basis all factory area including production, admin office, surrounding area, Conference Room and Pantry
• Follow 5s
• Other general admin related work like checking & cleaning Drainage line & rain water line, Plumbing work etc.

Handling and Providing Training to Subordinates

• Giving proper instruction to housekeeping staff, office boy driver and Painter related to their respective work.

Vendor Management

• Crete and develop new vendor for various services
• Prepare comparison of quotations
• Creation of Vendor code

Preferred candidate profile

Required to manage a range of general administrative and specialized tasks in a timely and accurate manner.