Administration Associate

Job description

Job Title: Administration Executive / Associate

Experience: 3–5 years

Location: Bengaluru, India (IISc Campus)

Key Responsibilities:

• Manage day-to-day administrative operations, including handling cash advances, petty cash, invoices, vendor payments, and basic bookkeeping in coordination with the FSID finance team.
• Coordinate with FSID HR/Admin for onboarding new hires, maintaining payroll documentation, and tracking attendance and leave records.
• Handle procurement activities: raise purchase requisitions, collect quotations, prepare purchase orders, and follow up with vendors and logistics partners to ensure timely deliveries.
• Maintain both physical and digital inventory of consumables, spare parts, and capital equipment; monitor stock levels and initiate re-orders when necessary.
• Oversee facility maintenance and operations, including scheduling AMC services, managing housekeeping, security, utility bills, and repairs for lab and office spaces.
• Prepare regular financial reports, including monthly expenditure summaries and budget vs. actual analyses; support internal and external audit processes.
• Organize travel arrangements, meetings, events, and visitor logistics to ensure smooth project execution.
• Continuously improve administrative workflows, negotiate cost-effective solutions, and ensure accurate and complete documentation across processes.

Requirements:

• Bachelor’s degree in Commerce, Business Administration, or a related field.
• 3–5 years of relevant experience in administration or operations, preferably within a startup, research lab, or small manufacturing environment.
• Proficient in MS Excel/Google Sheets; familiarity with accounting or ERP software (e.g., Tally, Zoho Books).
• Working knowledge of procurement processes and basic statutory compliances (GST, TDS, PF/ESI) is an added advantage.
• Strong organizational, communication, and negotiation skills; fluency in English and Hindi required. Knowledge of Kannada is a plus.
• A proactive, resourceful self-starter who can work independently and efficiently in a fast-paced setting.

How to Apply:

Please complete the application form to apply for the role.

https://forms.gle/NYNQL8CFbJSsm9d28

Note: Only candidates who submit the form will be considered.

Job Type: Full-time

Pay: ₹8,086.00 - ₹42,064.69 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Bangalore, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have purchase and inventory management experience?

Work Location: In person