Administration Assistant

Job Description

Administration Assistant - Pallium India, Thiruvananthapuram - Pallium India | Pallium India Published on: June 9, 2025 Place of Job: Experience: 1 to 2 years in General Administration Travel Requirements: Willing to travel as and when required. Must own a two-wheeler with a valid driving license. Four-wheeler license is desirable. Desired Skills: Proficiency in MS Office (specially Excel, Word and Google Sheets) and basic documentation. Comfortable with field work Strong communication and interpersonal skills. Trustworthy, punctual, and well-organized. Knowledge in Tally desirable. Roles Responsibilities Donation Handling: -Physically collect donations (cash/cheques) from donors. -Ensure proper documentation and safety of the funds collected. -Act as the custodian of donations collected and subsequently deposited into the bank. -Work closely with the Resource Mobilisation and Finance Department. -Collection of details from donors on call. -Donor Database Management. Bank and Finance related tasks: -Deposit cash and cheques in the designated bank accounts. -Coordinate for cheque clearance, passbook updates, and resolve basic bank queries or issues. -Collect bank statements or documents as required. -Liasion with the bank Dispatch and Postal Services : -Dispatch donor receipts and other documents via post or courier services. -Coordinate with postal/courier service providers for timely and accurate delivery. Register and Documentation Maintenance: -Receipt Generation and Integration. -Maintain the dispatch register for cheques, donation receipts, and other documents. -Update and manage the cash deposit book and relevant tracking logs. -Ensure all records are up to date and compliant with internal policies. -Support the admin team in preparing letters, reports, and other documents. -Assist the team with photocopying, scanning, and couriering documents. Local Purchases: -Coordinate and make local purchases as per approved requests. -Ensure purchase bills/invoices are collected and submitted for accounting. -Maintain petty cash records for local transactions.