Administration Assistant

[11:23 AM, 7/9/2025] Nitu Sharma: ADMIN:

A. Maintaining all employees data in excel sheet and add new employees details in the prescribed excel sheet, for PF & ESIC, taking all documents from the staff/labours and share with headoffice. (Aadhar card,Pancard,Photo,Bank passbook etc)

B. Adding employee in Biometric machine.

C. Coordinating between Client, site and headoffice for any communication, documents etc,

1. Employee Pass Management:

Responsible for issuing new passes and renewing existing ones for all employees.

Monitor pass expiry dates using Excel and ensure timely renewals before expiration.

Collect and maintain all necessary personal and employment details of workers.

2. Material Pass Management:

Manage passes for both incoming and outgoing materials.

Maintain records of all material movements in both hardcopy and Excel format.

3. Store Maintenance:

Daily maintenance and entry of intake material passes in Excel.

Track main materials and equipment usage.

Conduct closing stock checks every 30 days and prepare material requirement reports based on stock availability.

4. Petty Cash Management:

Record every payment and purchase with attached bills.

Prepare and close petty cash accounts every 15 days.

5. Procurement:

Handle the purchase of all necessary items available in Kalpakkam.

Responsible for the procurement and inspection of Argon cylinders, including checking pressure levels.

6. Water Supply Monitoring:

Regularly monitor the supply and quality of both drinking water and raw water.

7. DM Water Plant Monitoring:

Supervise the operations and maintenance of the DM (Deionized) water plant.

(Sasitharan and paulraj - dm plant service officer taught me)

8. Transport Management:

Maintain detailed Excel records of all transportation activities, including the usage of vehicles for Argon cylinder transport and other operational purposes

9.Giving updates on Whatsapp group about absentism staff n labours

10.sending petty cash vouchers, declaration letter, to head office.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Provident Fund

Language:

• Hindi (Preferred)
• English (Preferred)

Work Location: In person