Admin & HR Generalist

Position Overview

The Admin & HR Generalist will be responsible for ensuring smooth day-to-day administrative operations and supporting core HR processes. This role demands a proactive, organized, and reliable individual capable of handling facility management, vendor coordination, documentation, employee engagement, and compliance ensuring that both people and processes run efficiently across the organization.

A. ADMINISTRATION (Primary Focus):-

• Oversee day-to-day office operations and facility management (cleanliness, maintenance, security, utilities).

• Manage procurement of office supplies, stationery, refreshments, and ensure cost optimization.

• Coordinate with vendors, service providers, and contractors for AMC, repair & maintenance, housekeeping, etc.

• Handle travel arrangements, hotel bookings, vehicle movement, and logistics coordination.

• Maintain company asset register and ensure asset allocation/return process is followed properly.

• Supervise courier, dispatch, inward/outward mail, and documentation control.

• Support administrative requirements of plant, showroom, and dealer offices as needed.

• Handle event/meeting coordination and ensure office compliance with safety and hygiene standards.

B. HUMAN RESOURCE MANAGEMENT (Secondary Focus):-

• Maintain employee records attendance, leave, joining, separation, and personal files.

• Assist in recruitment job postings, screening, interviews, documentation, onboarding.

• Prepare and issue HR letters (Offer, Appointment, Confirmation, Warning, Relieving, etc.).

• Handle payroll inputs, attendance reports, and coordinate with accounts for salary processing.

• Maintain statutory compliance records (PF, ESIC, Gratuity, etc.) in coordination with consultant.

• Conduct induction, training coordination, and maintain training records.

• Drive employee engagement, celebrations, and internal communication.

• Support management in implementing HR policies, discipline, and performance monitoring. Required Skills & Competencies

• Strong organizational and multitasking skills.

• Excellent communication (Hindi & English) and interpersonal abilities. • Knowledge of MS Office and Google Workspace tools.

• Understanding of HR compliance, documentation, and labor laws (basic level).

• Problem-solving attitude with ownership and confidentiality.

• Ability to handle field coordination and vendor interactions confidently.

Qualifications & Experience :-

• Graduate / Post Graduate in HR, Business Administration, or related field.

• 25 years of experience in Admin or HR Generalist role (manufacturing or automobile industry preferred).

• Exposure to ERP/CRM systems or HRMS tools is an advantage.

Compensation Salary as per industry standards and experience (negotiable). Additional benefits include performance-based incentives, PF/ESIC, and other statutory benefits.

Key Attributes

• Ownership Mindset Acts like a custodian of the company.

• Discipline Maintains structure and punctuality.

• Integrity Handles confidential matters responsibly.

• Adaptability – Comfortable with both office and field coordination