Admin Executive - Warehouse Operations

Admin Executive - Warehouse Operations

THE ROLE

Admin Executive

You will make sure that the warehouse is clean, safe, and running smoothly every day. This includes managing housekeeping, safety checks, vendors, and stock. During busy festival times, your role becomes even more important.

WHO WE ARE

The Bombay Canteen, O Pedro, Bombay Sweet Shop, Veronicas

Everything we do is about teamwork, respect, and doing our best.

YOUR TEAM

Operations

YOU WILL BE RESPONSIBLE FOR

1. Facility Upkeep:

   Maintain hygiene, sanitation, and functionality of warehouse support areas.

2. Housekeeping Supervision:

   Oversee daily cleaning routines and pantry upkeep; manage rosters and staff coordination with housekeeping agencies.

3. Security Coordination:

   Ensure vendor and visitor entry protocols are followed, security staff are scheduled properly, and CCTV/access systems are functioning.

4. Consumables & Stock:

   Track and replenish admin stock like water, toiletries, stationery, and pantry supplies.

5. Maintenance & Repairs:

   Handle facility maintenance including lighting, air-conditioning, pest control, and liaise with vendors for service contracts and emergencies.

6. Festive Season Operations:

   Coordinate additional infrastructure and staffing during peak periods-like extra seating, fans, water stations, signage, and festive hygiene requirements.

7. Safety & Compliance:

   Organize fire drills, check safety equipment and emergency exits, and ensure the warehouse remains compliant and hazard-free.

8. Admin Coordination:

   Support with ID cards, gate passes, petty cash, vendor forms, and maintain all admin logs and trackers.

WHO YOU WILL REPORT TO

Senior Manager - Operations

WHO YOU ARE

• You’ve worked in facility or admin roles for

  at least 2 years

  , ideally in a warehouse, logistics, or F&B setting.
• You’re someone with an

  attention to detail -

  notice issues and fix them before they become problems.
• You’re comfortable working with multiple vendors and supervising support staff like housekeeping and security.
• You’re confident managing checklists, safety routines, and keeping the day-to-day running.
• You have

  working knowledge of Excel/Google Sheets

  , and are organized with documentation.

WHAT YOU’LL GET

• An important role in managing one of our busiest spaces
• A chance to

  learn, grow

  , and take more responsibility over time
• A friendly and respectful work environment where good work is recognised
• A chance to work with different teams and make the workplace better for all