Admin Executive

Job Title: Admin Executive

Location: St. John Universal School, Goregaon, Mumbai
Department: Administration
Reporting To: Principal / School Administrator

Job Summary:

The Admin Executive will be responsible for managing the day-to-day administrative operations of the school, ensuring smooth functioning of all departments, and providing support to staff, students, and parents. The ideal candidate should be organized, detail-oriented, and able to multitask efficiently in a fast-paced school environment.

Key Responsibilities:

1. General Administration

• Oversee daily office operations and ensure administrative efficiency.
• Maintain records, files, and documentation (attendance, circulars, communication logs, etc.).
• Handle correspondence, emails, and telephone calls in a professional manner.
• Coordinate with vendors and service providers for maintenance, repairs, and supplies.
• Monitor housekeeping, security, and transport operations.

2. Facility Management

• Ensure cleanliness, safety, and functionality of the school premises.
• Coordinate with maintenance staff for timely repair of infrastructure and equipment.
• Maintain an inventory of school assets, furniture, stationery, and consumables.

3. Support for Academic & Events

• Assist in organizing school events, examinations, parent-teacher meetings, and annual functions.
• Support teachers and departments with administrative requirements.
• Manage logistics for school programs, guest visits, and workshops.

4. HR & Staff Coordination

• Maintain attendance, leave records, and staff schedules.
• Assist in onboarding new staff members and maintaining employee files.

5. Communication & Liaison

• Act as a point of contact between school management, parents, and external agencies.
• Ensure effective internal communication among departments.

Required Qualifications & Skills:

• Graduate in any discipline (preferred: B.A. / B.Com. / BBA).
• Minimum 2–4 years of experience in school or office administration.
• Strong verbal and written communication skills in English and Hindi/Marathi.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email management.
• Excellent organizational, problem-solving, and multitasking skills.
• Pleasant personality and professional demeanor.

Working Hours:

Monday to Saturday, 8:00 AM – 4:00 PM (subject to school timings and events).

Compensation:

Commensurate with experience and as per school norms.

Job Type: Full-time

Pay: ₹10,319.03 - ₹34,476.03 per month

Work Location: In person