Admin Executive

Key Responsibilities:

Facility Management:

• Oversee day-to-day operations of office facilities and ensure a safe, clean, and efficient working environment.

• Coordinate preventive and corrective maintenance of infrastructure, equipment, and utilities.

• Supervise housekeeping, security, and pantry services.

• Liaise with building management and external agencies for compliance and facility upkeep.

Vendor Management:

• Identify, evaluate, and onboard vendors for services such as housekeeping, security, office supplies, and maintenance.

• Negotiate contracts, service-level agreements (SLAs), and pricing.

• Monitor vendor performance, address escalations, and ensure timely renewals and payments.

Travel Management:

• Manage end-to-end domestic and international travel bookings, including flights, hotels, cabs, visas, and insurance.

• Maintain travel policies and ensure adherence to cost and compliance guidelines.

• Reconcile travel expenses and coordinate with the finance team for settlements.

Administrative Support:

• Oversee procurement and inventory of office supplies, stationery, and consumables.

• Assist with event planning, meeting coordination, and visitor management.

• Maintain records, documentation, and reports related to facilities and administration.

• Support senior management with any additional administrative tasks as required.

Key Skills and Competencies:

• Strong knowledge of facility and vendor management best practices

• Proficiency in travel booking tools, MS Office, and basic MIS reporting

• Excellent negotiation and coordination skills

• Ability to prioritize tasks and handle multiple responsibilities effectively

• Strong communication and interpersonal abilities

Qualifications:

• Bachelors degree in Business Administration, Facility Management, or a related field

• 4-6 years of relevant experience in facility management, vendor management, travel, and administration

• Experience in managing teams and multiple stakeholders preferred
  Interested candidates contact meContact Number- 8655730370Email ID- deblina.paul@ipsgroup.co.in