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Admin Executive

Admin Executive

Ergode

5 years

0 Lacs

mumbai maharashtra

Posted:2 days ago| Platform: SimplyHired logo

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Skills Required

microsoft word microsoft excel administrative experience bachelor's degree communication skills negotiation office experience

Work Mode

On-site

Job Description

Job Summary

The Admin Executive is responsible for managing day-to-day administrative operations to ensure smooth office functioning. This role includes coordination with vendors, facility management, documentation, asset tracking, and providing overall administrative support to employees and management.

Key Responsibilities

Office Administration

Ensure smooth day-to-day office operations and housekeeping

Manage office supplies, stationery, pantry items, and consumables

Maintain records of administrative expenses and bills

Coordinate seating arrangements and workspace requirements

Vendor & Facility Management

Coordinate with vendors for housekeeping, security, pantry, courier, and maintenance services

Handle vendor agreements, renewals, and payment follow-ups

Ensure proper upkeep of office facilities, equipment, and utilities

Raise service requests and track resolution for repairs and maintenance

Asset & Inventory Management

Maintain records of office assets (IT & non-IT)

Track asset allocation, movement, and maintenance

Assist in physical verification of assets and inventory

Documentation & Compliance

Maintain administrative records, agreements, and licenses

Assist in statutory compliance documentation (shop act, fire safety, etc.)

Support audits by providing required admin-related documents

Employee Support

Assist employees with admin-related requirements

Coordinate onboarding logistics (ID cards, access, seating, stationery)

Handle travel desk coordination if applicable

Coordination & Communication

Liaise with internal teams, building management, and external agencies

Handle incoming calls, couriers, and official correspondence

Support management with ad-hoc administrative tasks

Skills & Competencies

Good communication and coordination skills

Strong organizational and multitasking abilities

Vendor negotiation and follow-up skills

Basic knowledge of office administration processes

Proficient in MS Excel, Word, and email communication

Qualification & Experience

Bachelor’s degree in any discipline

2–5 years of experience in administration or office operations

Experience in corporate office administration preferred

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