Admin Assistant

Job Title: Factory Admin
Location: Vasai/Nallasopara E

Job Summary

We are seeking a proactive, well-organized Factory Admin to oversee day-to-day administrative activities at our Vasai plant. The role ensures smooth facility operations, accurate record-keeping, and timely support to production and management teams.

Key Responsibilities

• Front-Office & Visitor Management
• Greet and assist visitors in a warm, professional manner.
• Answer, screen, and route incoming phone calls.
• Office & Facility Upkeep
• Keep the reception and factory office areas neat; implement 5S practices where possible.
• Coordinate housekeeping, office-supply replenishment, and courier in-/out-bound logistics.
• Record & Document Control
• Maintain logs: visitor, accident/incident, first-aid/medicine, office supplies, housekeeping materials.
• Handle data entry, filing, scanning, and photocopying; ensure easy retrieval of documents.
• Administrative Support
• Prepare meeting line-ups, minutes, and MRM records; assist in company cultural or CSR events.
• Manage petty-cash vouchers and basic bookkeeping for admin expenses.
• Vendor & Service Coordination
• Liaise with vendors for AMC / repairs of ACs, lifts, vacuum cleaners, diesel generators, etc.
• Process service bills for approval and clearance.
• HR & Attendance Assistance
• Track staff attendance, leave, and basic HR records; share reports with HR/Accounts.
• Compliance & Safety
• Ensure adherence to company policies, statutory requirements, and internal audit checkpoints.

Qualifications & Competencies

• Graduate with 2-4 years of administrative experience (factory / industrial environment preferred).
• Proficiency in MS Office (Word, Excel, Outlook) and basic ERP/data-entry tools.
• Strong organizational and multitasking abilities; capable of prioritizing under pressure.
• Clear written and verbal communication skills in English and Hindi (Marathi a plus).
• Presentable, polite, and professional demeanor; high integrity in handling confidential data.

Reporting & Work Hours

• Reports to: Factory Managers
• Work Schedule: 6 days a week, 9:00 AM – 6:00 PM (flexibility during audits or shutdowns).

Job Types: Full-time, Permanent

Pay: Up to ₹30,000.00 per month

Benefits:

• Health insurance
• Paid sick time

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Application Question(s):

• What is your current Salary ?

Education:

• Diploma (Preferred)

Experience:

• total work: 2 years (Required)

Work Location: In person