Accounts Receivable Specialist

Job Title:

Reports To:

Job Summary

We are seeking a detail-oriented and proactive Accounts Receivable Specialist to manage billing, collections, and receivables processes within SAP. This role is critical to ensuring accurate financial records, timely cash collections, and strong customer relationships through efficient and compliant accounts receivable operations.

Key Responsibilities

• Accurately and timely apply customer payments, ensuring payments are correctly posted to the appropriate invoices or accounts; promptly research and resolve misapplied or unapplied cash.
  
• Generate accurate invoices for all delivery orders and ensure they are issued to customers in a timely manner.
  
• Perform proactive collection activities for all past-due receivable balances.
  
• Identify potential payment delays and communicate risks and exposure to management.
  
• Analyze and validate customer deductions related to pricing discrepancies, shortages, chargebacks, and other adjustments.
  
• Maintain a comprehensive tracker for customer deductions, including pending, approved, and rejected items.
  
• Prepare and update monthly cash inflow forecasts based on expected customer payments, sales trends, and established credit terms.
  
• Provide variance analysis comparing forecasted versus actual cash inflows.
  
• Manage the end-to-end lifecycle of customer chargebacks and payment disputes across multiple payment channels.
  
• Identify and implement opportunities for continuous improvement in payment application, reconciliation processes, and dispute resolution workflows.
  
• Reconcile customer deposits, including wire transfers and cash receipts, to bank statements.
  
• Maintain and review accounts receivable aging reports and reconcile balances to supporting workpapers.
  
• Perform monthly general ledger account reconciliations and prepare related journal entries.
  
• Participate in month-end close activities and support periodic financial reporting requirements.
  

Qualifications & Skills

• Minimum of

  5 years of Accounts Receivable experience

  , preferably within the

  pharmaceutical industry

  .
• Strong working knowledge of

  SAP

  , ERP systems, and revenue management platforms.
• Advanced proficiency in

  Microsoft Excel

  and other Microsoft Office applications.
• Strong analytical and problem-solving skills with high attention to detail.
  
• Excellent verbal and written communication skills, with the ability to collaborate across departments and organizational levels.
  
• Ability to manage multiple priorities, meet deadlines, and remain highly organized in a fast-paced environment.