Accounts Payable/Accounts Receivable Executive

Job Description:

Duties and Responsibilities

Accounts Payable (AP):

• Process supplier invoices, ensuring accuracy, compliance with company policy, and timely entry into Oracle Cloud Financials.

• Manage the AP mailbox, responding promptly to supplier queries and resolving discrepancies.

• Reconcile AP subledger to the general ledger, ensuring all payments are accurately recorded.

• Collaborate with Procurement and business units to resolve invoice and payment issues.

• Support month-end and year-end closing activities, including accruals and reporting.

• Maintain and update supplier master data, ensuring compliance with internal controls and regulatory requirements.

• Assist with internal and external audits by providing documentation and explanations as required.

Accounts Receivable (AR):

• Create and issue debtor invoices, ensuring accuracy and timely delivery to clients.

• Monitor and record debtor receipts, reconciling payments against outstanding invoices.

• Manage the AR mailbox, addressing customer queries and resolving payment discrepancies.

• Review AR aging reports, initiate collections on overdue accounts, and escalate persistent issues.

• Support credit control processes, including credit checks and monitoring customer account status.

• Reconcile AR subledger to the general ledger and support month-end closing activities.

Expense Management:

• Audit employee expense claims for compliance with company policy and accuracy.

• Process credit card applications and manage related queries.

• Support the implementation and maintenance of expense management systems.

Reporting and Analysis:

• Prepare regular and ad hoc financial reports for management, including AP/AR aging, and variance analysis.

• Analyse AP/AR data to identify trends, inefficiencies, and opportunities for process improvement.

• Participate in continuous improvement initiatives, including automation and digitalization of finance operations.

Compliance and Controls:

• Ensure adherence to internal controls, company policies, and regulatory requirements across all AP/AR processes.

• Perform ad hoc finance tasks as required by the AVP Finance or management.

• Collaborate with cross-functional teams on finance-related projects and initiatives.

• Maintain up-to-date process documentation and contribute to team knowledge sharing.

Qualifications, Skills and Experience:

Education & Experience

• Masters degree (or equivalent) in Finance, Accounting, Business, or a related field.

• Minimum 3–6 years’ experience in a similar AP/AR environment, ideally within a large or multinational organization. Experience with Oracle Cloud Financials is strongly preferred.

• Demonstrated experience in managing both accounts payable and receivable processes, including invoice processing, reconciliations, and reporting.

Technical Skills

• Strong proficiency in Microsoft Excel (including data manipulation, pivot tables, and reporting) and word processing.

• Experience with ERP systems, especially Oracle Cloud Financials.

• Ability to analyse large data sets, identify trends, and present findings clearly.

Core Competencies

• Excellent organisational and time management skills; ability to manage multiple priorities and meet deadlines.

• Strong numerical and analytical skills, with high attention to detail and accuracy.

• Effective communication and interpersonal skills; able to work collaboratively in a team environment and interact with stakeholders at all levels.

• Customer-centric approach, with proven experience in managing internal and external queries professionally.

Professional Attributes

• High level of integrity and commitment to maintaining confidentiality and compliance with company policies and regulatory requirements.

• Proactive, results-oriented attitude with a continuous improvement mindset.

Ability to adapt to new technologies and drive process automation and digitalization initiatives