Accounts Payable & Receivable Executive

Job Summary

The Accounts Payable & Receivable Executive is responsible for managing accurate and timely processing of all vendor and customer transactions, ensuring proper reconciliation of accounts, verifying invoices against supporting documentation, and maintaining compliance with internal controls. This role involves close collaboration with Procurement and Sales teams to resolve discrepancies and support month-end closing activities, while maintaining organized records and supporting efficient cash flow management.

Key Responsibilities:

1. Accounts Payable Accuracy & Reconciliation

• Collect all payable-side bills and ensure no original bills are missing.
• Reconcile vendor statements to ensure payable amounts match supporting documentation (e.g., quotations, purchase orders, invoices).
• Promptly identify and resolve discrepancies.
• Maintain and verify supplier master data (payment terms, banking details, contact info) to prevent payment errors.

2. Quotation-to-Invoice Verification

• Systematically compare supplier quotations or purchase agreements against final invoices to validate pricing, terms, and quantities before payment approval.
• Collaborate with the Procurement team to clarify and resolve any inconsistencies between quoted and billed amounts.
• Ensure all payments align with negotiated terms and documented commercial agreements.

3. Accounts Receivable Reporting & Collection

• Support issuance of invoices, e-way bills, and delivery challans.
• Prepare and distribute weekly Offline Sales Receivables Reports to Sales and Finance teams, highlighting aged balances, overdue accounts, and collection status.
• Initiate and manage structured collection activities, including email reminders, phone calls, and escalation to Sales Managers for past-due invoices.

4. Month-End & Process Control

• Support month-end closing by completing AR/AP reconciliations.
• Maintain organized and auditable documentation for all payment and collection activities.
• Cross-check system entries with physical bills to ensure all transactions are accurately recorded.

Requirements:

• Bachelors degree in Accounting, Finance, or related field.
• 2+ years of experience in Accounts Payable, Accounts Receivable, or Finance Operations.
• Strong understanding of accounting principles, invoice verification, and reconciliation processes.
• Proficiency in ERP systems and MS Excel.
• Detail-oriented with strong analytical and problem-solving skills.
• Excellent communication and collaboration skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

What We Offer

• Opportunity to work in an international company with exposure to cross-border operations.
• Supportive environment with potential for professional growth.