Accounts Payable Administrator

Accounts Payable Administrator

This role is vital for maintaining efficient and accurate processing of invoices and payments, ensuring strong relationships with our vendors, and contributing to the overall financial health of the organization.

Key Responsibilities

• Process Invoices:

  Accurately review, verify, code, and process a high volume of vendor invoices, ensuring proper authorization and adherence to company policies.

• Vendor Management:

  Maintain strong relationships with vendors, addressing inquiries, reconciling statements, and resolving discrepancies in a timely and professional manner.

• Payment Processing:

  Prepare and process regular payment runs (e.g., checks, ACH, wires) in accordance with payment schedules and company procedures.

• Reconciliations:

  Perform regular reconciliations of vendor statements, general ledger accounts, and AP sub-ledgers to ensure accuracy and resolve any outstanding items.

• Expense Reports:

  Assist with the processing and auditing of employee expense reports, ensuring compliance with company travel and expense policies.

• Issue Resolution:

  Investigate and resolve payment discrepancies, invoice issues, and other accounts payable related problems.

• Documentation & Record Keeping:

  Maintain accurate and organized accounts payable files and records, ensuring all documentation is complete and accessible for audits.

• Process Improvement:

  Identify opportunities for process improvements within the Accounts Payable function to enhance efficiency and accuracy.

• Compliance:

  Ensure all Accounts Payable activities comply with internal controls, accounting standards (e.g., IFRS/GAAP), and relevant tax regulations.

• Collaboration:

  Work closely with procurement, finance, and other internal departments to ensure smooth operations and effective communication.

Qualifications

• Education:

  Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Experience:

  progressive experience in an Accounts Payable role, preferably within a large, multinational organization.

• Systems Proficiency:

• Strong proficiency in

  Microsoft Excel

  (e.g., VLOOKUP, pivot tables).
• Experience with large-scale ERP systems (e.g.,

  SAP, Oracle, Workday Financials

  ) is highly preferred.

• Knowledge:

  Solid understanding of basic accounting principles and Accounts Payable processes.

Skills & Competencies

• Attention to Detail:

  Meticulous and highly accurate in data entry and reconciliation.

• Organizational Skills:

  Excellent ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.

• Problem-Solving:

  Strong analytical and problem-solving skills to identify and resolve discrepancies.

• Communication:

  Excellent written and verbal communication skills, with the ability to interact professionally with internal stakeholders and external vendors.

• Team Player:

  Ability to work effectively within a team environment and contribute to shared goals.

• Proactive:

  A self-starter with a proactive approach to identifying and addressing potential issues.