Job
Description
Role Overview: The Accounts Manager will be responsible for overseeing the complete financial operations of the school, including fee management, payroll, vendor coordination, audits, compliance, and banking activities. The role demands accuracy, integrity, timely reporting, and the ability to manage multiple financial functions while adhering to organizational and regulatory standards. Qualification: Bachelors or Master’s degree in Commerce, Accounting, or Finance (B.Com/M.Com/CA-Inter preferred) 5–7 years of experience in accounts, preferably in the education or service sector Familiarity with accounting software (e.g., Tally, QuickBooks, ERP systems) Working knowledge of statutory compliance (PF, TDS, GST, etc.) Skills: Excellent command over numbers and financial reporting Proficient in Microsoft Excel and accounting systems Strong understanding of fee and salary processing Detail-oriented with good organizational skills High integrity, confidentiality, and trustworthiness Ability to handle audits and statutory filings independently Strong communication and coordination skills Key Responsibility: 1. Fee Collection & Management Monitor timely collection of school fees from parents as per the schedule Maintain accurate records of all student fee transactions Reconcile fee deposits with bank entries Issue receipts and acknowledgments to parents 2. Staff Salary & Reimbursements Prepare salary sheets in coordination with HR and Principal Process salary disbursements, statutory deductions, and reimbursements Maintain records for employee advances, loans, and payroll-related documents 3. Vendor & Procurement Management Maintain a list of approved vendors and service providers Coordinate delivery, billing, and timely payments Verify bills, generate vouchers, and obtain necessary approvals 4. Audit & Compliance Prepare and present documentation for internal and external audits Ensure financial operations are compliant with statutory requirements Coordinate with auditors and respond to audit queries 5. Financial Reporting & Record Keeping Prepare weekly/monthly reports on collections, expenses, and balances Maintain organized records of all transactions – physical and digital Backup all critical data regularly 6. Banking & Financial Communication Manage all school bank accounts, cheque deposits, withdrawals, etc. Liaise with the bank for clearances, statements, and reconciliations 7. Software & Financial Systems Use school accounting/fee software for all transactions Ensure accurate and timely data entry, report generation, and database updates 8. Additional Duties Provide administrative support as directed by the Principal Uphold confidentiality and ethical standards in financial dealings Behavioral Attributes: Collaborative Influencer : Builds effective cross-functional partnerships and fosters teamwork. Culturally Inclusive : Promotes diversity, inclusion, and personal growth. Results-Driven : Focused on measurable improvements with a proactive and flexible approach. Trusted Advisor : Combines active listening, empathy, service orientation, and the courage to challenge constructively. Articulate Communicator : Skilled in persuasion and diplomacy. Lifelong Learner : Eager to explore beyond defined roles for continuous growth.
