Accounts Executive

Role Overview

The Accounts Executive is responsible for handling day-to-day accounting operations, maintaining accurate financial records, ensuring statutory compliance, and supporting the finance team in monthly closing, audits, and reporting.

Key Responsibilities

1. Daily Accounting Activities

• Record all purchase, sales, journal, and expense entries in accounting software (Tally / ERP / SAP).
• Maintain books of accounts and ensure accuracy of all transactions.
• Handle cash & bank entries, bank reconciliation, and petty cash management.

2. Accounts Payable (AP)

• Verify purchase bills, vendor invoices, GRN, and supporting documents.
• Process vendor payments and maintain payable aging.
• Coordinate with vendors for discrepancies and reconciliations.

3. Accounts Receivable (AR)

• Generate customer invoices and follow up for payments.
• Maintain debtor aging and coordinate with sales team for collection.
• Update receipts and reconcile customer accounts.

4. GST, TDS & Statutory Compliance

• Prepare GST purchase & sales data for GSTR-1, GSTR-3B, and annual returns.
• Ensure TDS deduction, deposit, and prepare related challans & returns.
• Support in statutory audits, tax audits, and internal audits.

5. Inventory & Stock Accounting

• Coordinate with stores for stock verification.
• Prepare consumption reports, stock reconciliation, and valuation.
• Track inward/outward materials and maintain accurate records.

6. MIS & Reporting

• Prepare monthly profit & loss, balance sheet schedules, and cash flow statements.
• Provide daily/weekly/monthly reports to management.
• Assist in budgeting and financial planning.

7. Documentation & Coordination

• Maintain documentation of invoices, vouchers, purchase orders, and contracts.
• Liaise with banks, auditors, vendors, and internal departments.

Required Skills & Qualifications

Educational Qualifications

B.Com / M.Com / MBA (Finance) / CA Inter or equivalent.

Technical Skills

• Strong knowledge of accounting principles.
• Hands-on experience with Tally ERP 9 / Tally Prime / SAP / Busy / NetSuite.
• Good understanding of GST, TDS, PF/ESI, and other statutory compliance.
• Excel proficiency (VLOOKUP, Pivot Table, MIS reports).
• Soft Skills
• Good communication and coordination skills.
• Accuracy, attention to detail, and strong follow-up ability.
• Time management and ability to meet deadlines.

Experience

1-7 years in accounts, preferably in manufacturing/industrial/mining/steel sector.

Key Attributes

• Honest, reliable, disciplined, and process-oriented.
• Ability to handle confidential financial data responsibly.