Accounts Assistant

Job Description: Accounts Assistant (Billing & Invoicing)

Company: Damro Furniture
Location: Tirupati
Position: Accounts Assistant
Department: Finance & Accounts
Reports to: Showroom Manager / Accounts Manager

Company Overview

Damro Furniture is a household name in Sri Lanka, renowned for quality, innovation, and affordability. We are dedicated to helping families create their dream homes. As part of our dynamic team, you will play a crucial role in our front-line operations, ensuring a seamless and professional customer experience from selection to payment.

Job Summary

We are seeking a detail-oriented and efficient Accounts Assistant to manage the billing and invoicing operations at our busy showroom. The primary responsibility of this role is to ensure accurate and timely generation of invoices, handle customer payments, and maintain precise financial records. The ideal candidate will be the backbone of the showroom's financial transactions, contributing directly to customer satisfaction and operational efficiency.

Key Responsibilities

Billing & Invoicing:

• Generate accurate and timely invoices, delivery notes, and credit notes for all customer purchases using the company's billing software.
• Verify pricing, discounts, and promotional offers against company policies before finalizing bills.
• Handle high-volume billing during peak seasons and promotional periods efficiently.
• Manage the entire billing cycle from order entry to final invoice dispatch.

Cash & Payment Handling:

• Process customer payments through various modes (cash, cheque, credit/debit cards, bank transfers, and installment plans).
• Reconcile daily cash and card collections, ensuring 100% accuracy.
• Prepare daily sales reports and deposit cash collections to the bank promptly.
• Issue official receipts for all payments received.

Customer Service & Coordination:

• Interact with customers in a professional and courteous manner during the payment process.
• Coordinate with the sales team to clarify order details, delivery schedules, and special customer requirements.
• Address and resolve customer queries related to billing and payments effectively.

Record Keeping & Reconciliation:

• Maintain organized and up-to-date records of all invoices, receipts, and payment vouchers.
• Assist in daily and monthly closing of accounts receivable and sales records.
• Reconcile customer accounts and follow up on outstanding payments if necessary.
• Assist in preparing documentation for internal and external audits.

Administrative Support:

• Manage the stationery and documentation required for the billing counter.
• Perform other ad-hoc accounting and administrative duties as assigned by the manager.

Qualifications & Experience

• Education: G.C.E. Advanced Level (A/L) qualification. A diploma or certificate in Accounting, Finance, or Business Administration will be a distinct advantage.
• Experience: Minimum of 1-2 years of experience in a similar role, preferably in retail, showroom, or a fast-paced billing environment. Freshers with exceptional skills and a strong willingness to learn may also be considered.

Required Skills & Competencies

• Technical Proficiency: Solid experience with billing software and MS Office, especially Excel (for creating basic spreadsheets and reports).
• Numerical Accuracy: Excellent with numbers and a keen eye for detail to avoid billing errors.
• Honesty & Integrity: Must be trustworthy in handling cash and sensitive financial data.
• Communication Skills: Good verbal and written communication skills in Sinhala and English. Knowledge of Tamil is a plus.
• Customer-Focused: A friendly and patient demeanor when dealing with customers.
• Organizational Skills: Ability to manage multiple tasks, prioritize work, and meet deadlines in a busy retail environment.
• Team Player: Willingness to collaborate with the sales and logistics teams.

What We Offer

• A competitive salary and attractive performance-based incentives.
• Comprehensive on-the-job training.
• Opportunities for career growth within the Damro network.
• A positive and dynamic work environment.

Job Types: Full-time, Permanent

Pay: ₹9,733.74 - ₹16,500.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Work Location: In person