Accounts & Admin Executive

1. Accounts Role – End to End in CRO

A CRO’s accounts function is crucial for financial compliance, client billing, vendor payments, and project cost control — all aligned with industry regulations like GCP, ICH, and local laws.

Key Responsibilities

A. Financial Management

• Bookkeeping & Ledger Maintenance: Maintain day-to-day accounts in accounting software (Tally, SAP, QuickBooks, etc.).
• Invoice Preparation & Billing: Generate invoices for sponsors/clients based on project milestones or contracts.
• Vendor Payments: Process vendor bills (labs, site payments, medical writers, couriers, etc.).
• Expense Tracking: Monitor site payments, CRA travel claims, and clinical trial expenses.
• Petty Cash Management: Maintain office petty cash for small expenses with proper documentation.

B. Compliance & Auditing

• Statutory Compliance: Handle GST, TDS, PF, ESI, Professional Tax, and other local taxes.
• Audit Coordination: Assist in internal, statutory, and sponsor audits by providing requested financial data.
• Regulatory Reporting: File monthly/quarterly/yearly returns.

C. Budgeting & Forecasting

• Prepare trial cost budgets and monitor variances.
• Work with project managers to ensure trial budget adherence.

D. Payroll Management

• Process monthly salaries, incentives, and reimbursements.
• Maintain payroll records and statutory deductions.

2. Admin Role – End to End in CRO

The admin function ensures smooth operations for all clinical research activities and the office environment.

Key Responsibilities

A. Office & Facility Management

• Manage office infrastructure (internet, electricity, furniture, equipment).
• Coordinate with vendors for AMC (Annual Maintenance Contracts) — IT systems, CCTV, NVR, generators.
• Oversee housekeeping, security, and pantry services.

B. Documentation & Compliance

• Maintain Trial Master File (TMF) support from admin side (logistics, archiving).
• Ensure proper document control for contracts, agreements, licenses, and certifications.
• Coordinate with ethics committees for submission logistics.

C. Logistics & Travel

• Arrange investigator meetings, sponsor visits, and internal training sessions.
• Handle travel bookings for CRA, project managers, and investigators.
• Manage courier dispatch and tracking of clinical supplies and documents.

D. Procurement

• Purchase office supplies, IT equipment, and trial-related consumables.
• Get quotations, prepare comparison sheets, and issue Purchase Orders (POs).

E. HR & Employee Support (Overlap)

• Maintain attendance and leave records.
• Assist HR in onboarding (ID cards, workstation setup, induction materials).
• Support in organizing company events and training sessions.

3. Skills Required

• Accounts: Strong in accounting principles, taxation, and software.
• Admin: Vendor management, communication, multitasking.
• CRO-specific: Understanding of clinical research terminology, confidentiality, and GCP guidelines.
• Soft Skills: Time management, problem-solving, negotiation.

4. End-to-End Workflow in a CRO Context

• Before Trial Start:
• Accounts: Prepare budgets & vendor contracts.
• Admin: Arrange office/trial site readiness, procure equipment.
• During Trial:
• Accounts: Process site payments, vendor bills, reimbursements.
• Admin: Manage logistics, travel, courier, documentation.
• Post-Trial:
• Accounts: Final settlements, financial reports, audit support.
• Admin: Archive documents, close vendor contracts, clear assets.

Job Types: Full-time, Permanent

Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Language:

• English (Preferred)

Work Location: In person