Accounting and Inventory

Job Description: Accounting Personnel – Gopal’s56Position Overview

We are seeking a detail-oriented and proactive Accounting Personnel to manage daily accounting operations, inventory tracking, vendor reconciliation, statutory compliance, and financial reporting. The ideal candidate should have strong knowledge of Tally/Zoho/ERP systems, GST/TDS compliance, banking operations, and the ability to provide real-time financial insights.

Key Responsibilities1. Inventory & Procurement

• Conduct daily physical inventory of all stock categories (Raw Material, Semi-Finished, Finished Goods) in the morning.
• Compare physical count with AppSheet/ERP par levels to determine procurement needs.
• Raise purchase orders based on previous day’s consumption and par level gaps.
• Ensure all purchase data is recorded in AppSheet.

2. Vendor Accounting & Banking

• Record all purchases against respective vendor accounts in accounting software.
• Process daily payment uploads for vendor settlements through corporate banking.
• Maintain vendor reconciliation to ensure no payment or invoice discrepancies.
• Manage advance payments and adjust them against future bills.

3. Sales & Revenue Booking

• Record daily sales (outlet sales + online aggregators + institutional orders).
• Reconcile aggregator payments with sales reports and deduct commissions/fees.
• Match bank deposits with sales records for accuracy.

4. Compliance & Statutory Filings

• Prepare and file GST Returns (monthly/quarterly as applicable).
• Prepare and file TDS Returns as per statutory deadlines.
• Ensure timely payment of all statutory liabilities (GST, TDS, PF, ESI).

5. Financial Management & Reporting

• Maintain daily P&L statement (Sales – Purchases – Direct Expenses – Overheads).
• Provide cost-saving assessments (identify wastage, high-cost vendors, operational inefficiencies).
• Prepare monthly financial statements (Profit & Loss, Balance Sheet, Cash Flow).
• Assist in year-end book finalisation with auditors.

6. Cash Flow & Approvals

• Monitor daily cash position and forecast fund requirements.
• Recommend bank-to-vendor transfers based on approvals.
• Track all outstanding receivables and payables.

Key Skills & Requirements

• Bachelor’s degree in Accounting/Finance (CA Inter or equivalent preferred).
• 3–5 years’ experience in accounting, preferably in FMCG/retail/restaurant operations.
• Strong knowledge of GST, TDS, and Indian Accounting Standards.
• Proficiency in Tally, Zoho Books, AppSheet, Excel, and Corporate Banking portals.
• Strong analytical and reconciliation skills.
• Ability to work 6 days a week, morning till closing of accounts.
• Good communication and vendor coordination skills.

Reporting Structure

• Reports directly to: Managing Director / CFO
• Coordinates with: Procurement, Storekeepers, Kitchen Managers, Outlet Managers

Daily Reporting Format – Accounting Personnel1. Inventory & Procurement

• Opening Stock (Physical + System) – Raw, Semi-Finished, Finished Goods.
• Purchases Ordered (Vendor, Items, Amount).
• Purchases Received (Vendor, Items, Amount).

2. Sales & Banking

• Daily Sales Summary (Outlet, Online Aggregators, Institutional).
• Aggregator Reconciliation (Commission deductions, Net credit).
• Bank Deposits (Amount, Source, Date).

3. Payments & Vendor Reconciliation

• Payments Made (Vendor, Amount, Mode).
• Outstanding Vendor Balances (Current + Overdue).

4. Compliance & Expenses

• GST/TDS Status (Due/Filed).
• Daily Expenses (Utilities, Salaries, Rent, Miscellaneous).

5. Daily P&L Snapshot

• Sales
• COGS (Opening + Purchase – Closing)
• Gross Profit
• Overheads (Rent, Salaries, Utilities, Commissions)
• Net Profit/Loss

6. Observations & Cost-Saving Suggestions

• Any unusual cost increases or wastage.
• Vendor rates comparison.
• Potential savings in procurement, utilities, or operational expenses.

Job Type: Full-time

Pay: ₹21,000.00 - ₹30,000.00 per month

Schedule:

• Day shift

Work Location: In person