Accountant and Office Administration

Roles and Responsibilities of Front Office and Accounts Executive

Front Office Executive

A Front Office Executive in an architectural office plays a vital role in client handling, administration, and smooth office functioning. Their responsibilities include:

• Greeting & Reception Welcome clients and visitors in a professional manner.
• Communication Handling – Manage phone calls, emails, and redirect inquiries.
• Scheduling & Coordination – Schedule appointments, manage calendars, and meetings.
• Admin & Filing – Handle mail, scanning, filing of contracts, and client folders.
• Office Organization – Maintain reception area, manage office supplies, and ensure neatness.
• Project Support – Assist with event setup, presentation prep, and archiving documents.
• Record Maintenance – Keep visitor logs, minutes of meetings, and basic bookkeeping tasks.

Accounts Executive

An Accounts Executive ensures the financial health and compliance of the architectural office. Their responsibilities include:

• Transaction Management – Record daily transactions including sales, purchases, and receipts.
• Ledgers & Reconciliation – Maintain ledgers, reconcile accounts, and manage payables/receivables.
• Financial Reporting – Prepare balance sheets, income and cash flow statements.
• GST & Tax Compliance – Prepare GST data, file returns, and assist with TDS compliance.
• Budgeting & Forecasting – Assist in budget preparation and financial forecasting.
• Month-End / Year-End Closures – Support audits and compliance activities.
• Audit Coordination – Provide documentation and assist external/internal auditors.
• MIS & Reports – Generate management reports such as expense summaries and ageing schedules.