Virtual Executive Assistant

Virtual Executive Assistant (Remote)

Remote role supporting EST / CST time zones

About TailorCare

TailorCare is transforming the experience of specialty care. Our comprehensive care program takes a profoundly personal, evidence-based approach to improving patient outcomes for joint, back, and muscle conditions. By carefully assessing patients' symptoms, health histories, preferences, and goals using predictive data and the latest evidence-based guidelines, we help patients choose and navigate the most effective treatment pathway at every step.

TailorCare values the experiences and perspectives of individuals from all backgrounds. We are a highly collaborative, curious, and determined team passionate about scaling a high-growth start-up to improve the lives of those in pain. TailorCare is a remote-first company with our corporate office located in Nashville.

About the Role

The Virtual Executive Assistant will provide high-level administrative support to multiple members of the leadership team in a fully remote environment. This role is ideal for someone highly organized, proactive, and capable of managing competing priorities with professionalism and efficiency. The Executive Assistant will play a key role in coordinating meetings, supporting onsite events, and ensuring smooth day-to-day operations across departments.

Primary ResponsibilitiesScheduling and Meeting Coordination

• Manage complex calendars and schedule internal and external meetings for leadership team members
• Prepare agendas, take meeting minutes, and track action items to completion
• Coordinate meeting logistics, including virtual and in-person setup

Team Onsite and Event Support

• Plan and coordinate team onsite events, including booking hotel blocks, meeting spaces, and team dinners
• Oversee event logistics to ensure all details are executed seamlessly

Administrative and Accounts Payable Support

• Provide administrative assistance to the Finance department, including vendor communication and invoice processing
• Support HR activities such as interview scheduling and coordination
• Process expense reports accurately and on time

Traditional Executive Assistant Duties

• Manage correspondence, emails, and phone communications with internal and external stakeholders
• Maintain organized records and files, both digital and physical

Qualifications

• 5+ years of experience as an Executive Assistant, including experience in a virtual environment
• Proven ability to manage multiple priorities and projects simultaneously
• Excellent written and verbal communication skills
• Demonstrated professionalism and discretion when handling sensitive information
• Ability to work assigned hours across EST/CST time zones

Skills

• Proficiency in Google Suite (Gmail, Sheets, Slides) and virtual collaboration tools (Zoom, Slack)
• Experience with accounts payable (entering invoices and collecting W-9s), ideally with experience in Ramp or Bill.com
• Strong organizational and problem-solving skills
• Detail-oriented with a high level of accuracy
• Ability to work independently while maintaining strong collaboration with team members
• Comfortable operating in a fast-paced, dynamic environment

Job Type: Full-time

Application Question(s):

• What is your Current Annual Salary?
• What is your Expected Annual Salary?
• Are you comfortable with US working hours ?
• What is your Notice period in case you're selected ?