Tholons Inc.

Virtual Executive Assistant (Remote) Remote role supporting EST / CST time zones About TailorCare TailorCare is transforming the experience of specialty care. Our comprehensive care program takes a profoundly personal, evidence-based approach to improving patient outcomes for joint, back, and muscle conditions. By carefully assessing patients' symptoms, health histories, preferences, and goals using predictive data and the latest evidence-based guidelines, we help patients choose and navigate the most effective treatment pathway at every step. TailorCare values the experiences and perspectives of individuals from all backgrounds. We are a highly collaborative, curious, and determined team passionate about scaling a high-growth start-up to improve the lives of those in pain. TailorCare is a remote-first company with our corporate office located in Nashville. About the Role The Virtual Executive Assistant will provide high-level administrative support to multiple members of the leadership team in a fully remote environment. This role is ideal for someone highly organized, proactive, and capable of managing competing priorities with professionalism and efficiency. The Executive Assistant will play a key role in coordinating meetings, supporting onsite events, and ensuring smooth day-to-day operations across departments. Primary ResponsibilitiesScheduling and Meeting Coordination Manage complex calendars and schedule internal and external meetings for leadership team members Prepare agendas, take meeting minutes, and track action items to completion Coordinate meeting logistics, including virtual and in-person setup Team Onsite and Event Support Plan and coordinate team onsite events, including booking hotel blocks, meeting spaces, and team dinners Oversee event logistics to ensure all details are executed seamlessly Administrative and Accounts Payable Support Provide administrative assistance to the Finance department, including vendor communication and invoice processing Support HR activities such as interview scheduling and coordination Process expense reports accurately and on time Traditional Executive Assistant Duties Manage correspondence, emails, and phone communications with internal and external stakeholders Maintain organized records and files, both digital and physical Qualifications 5+ years of experience as an Executive Assistant, including experience in a virtual environment Proven ability to manage multiple priorities and projects simultaneously Excellent written and verbal communication skills Demonstrated professionalism and discretion when handling sensitive information Ability to work assigned hours across EST/CST time zones Skills Proficiency in Google Suite (Gmail, Sheets, Slides) and virtual collaboration tools (Zoom, Slack) Experience with accounts payable (entering invoices and collecting W-9s), ideally with experience in Ramp or Bill.com Strong organizational and problem-solving skills Detail-oriented with a high level of accuracy Ability to work independently while maintaining strong collaboration with team members Comfortable operating in a fast-paced, dynamic environment Job Type: Full-time Application Question(s): What is your Current Annual Salary? What is your Expected Annual Salary? Are you comfortable with US working hours ? What is your Notice period in case you're selected ?