Virtual Assistant

About Seamless Assist

At Seamless Assist, we connect growing businesses with top-tier virtual talent who bring efficiency, professionalism, and creativity to daily operations. Our VAs play a crucial role in helping clients focus on what matters most growing their business by taking care of the behind-the-scenes tasks with excellence and reliability.

Job Summary

We are seeking a proactive, detail-oriented, and resourceful Virtual Assistant to support our clients with a variety of administrative and operational tasks. The ideal candidate is self-motivated, tech-savvy, and able to work independently in a fast-paced remote environment.

Key Responsibilities

Depending on client needs, tasks may include but are not limited to:

Administrative Support

• Calendar and inbox management
• Scheduling meetings and appointments
• Data entry and document management
• Preparing reports, presentations, and documents
  

Client Communication

• Responding to emails and messages in a timely and professional manner
• Managing customer inquiries and follow-ups
• Coordinating between team members and clients
  

Operations Support

• Research and information gathering
• Creating and updating spreadsheets (Excel/Google Sheets)
• CRM data management
  

Basic Marketing Tasks (if applicable)

• Social media scheduling (using tools like Buffer or Canva)
• Light graphic editing
• Updating website/blog content
• Email campaign support
  

Preferred Qualifications

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role
• Excellent written and verbal communication skills
• Familiarity with remote work tools: Google Workspace, Slack, Teams, etc.
• Highly organized with strong attention to detail
• Ability to prioritize and manage multiple tasks
• Tech-savvy and eager to learn new tools and systems
• Bonus: Experience in customer support, social media management, or CRM platforms
  

Soft Skills We're Looking For

• Strong time management
• Problem-solving mindset
• Confidentiality and discretion
• Initiative and accountability
• Positive and professional attitude
  

Tools You Might Use

• Google Workspace (Docs, Sheets, Calendar, Gmail)
• Zoom, Slack, Teams
• Canva, ChatGPT, HubSpot or similar CRMs
• Microsoft Office Suite
• Social media platforms (if applicable)
  

What We Offer

• Flexible remote work setup
• Exposure to diverse client industries
• Opportunities for growth and upskilling
• Collaborative and supportive virtual environment
• Performance-based incentives and recognition