Virtual Assistant (Contract, Remote)

The Starknet Foundation is looking for a proactive, detail-driven Virtual Assistant to help keep our fast-moving, global team running smoothly. You’ll take charge of team travel bookings and provide day-to-day administrative support, ensuring trips are seamless, efficient, and within budget.We’re a small, remote team spread across multiple time zones, with a packed remit and exciting travel plans for conferences, offsites, and ecosystem events around the world. This role is perfect for someone who enjoys taking ownership, thrives in a flexible environment, and wants to be part of a mission-driven team. For the right person, there’s potential to grow the role and take on more hours and responsibilities over time.

Why this role matters:

We’re a growth-focused organization with a packed travel calendar - conferences, partnerships, and offsites across continents. We’re looking for a partner, not just a coordinator: someone who enjoys the pace, spots opportunities to improve how we operate, and helps make travel a smooth, energizing part of our work.This is a part-time, remote contractor role (approx. 3 hours per day, 7 days a week) focused on keeping travel organized, reducing unnecessary spend, and easing administrative workload across the team.

Location:

We are a remote-first organization and welcome applicants from around the world (strong written and verbal English required). However, it’s important that you can maintain significant working-hour overlap with our predominantly Europe-based team.

Responsibilities:

○ Review all flight requests for policy compliance, cost, and business purpose.○ Identify and present lower-cost alternatives when available, ensuring safety and quality are maintained.○ Approve and finalize travel bookings.○ Coordinate group travel and offsite logistics, providing compliant flight options for team confirmation.○ Support travelers with receipt uploads, Navan troubleshooting, and travel-related queries.○ Track and flag any travel outside benchmark thresholds for People Team review.○ Maintain accurate travel records and ensure proper documentation for reimbursement.○ Work closely with the People Team to optimize travel processes and reduce administrative overhead.

Qualifications:

○ Proven experience in travel coordination, executive support, or administrative operations.○ Strong attention to detail and ability to manage multiple requests efficiently.○ Familiarity with corporate travel tools (eg: Navan or similar platforms).○ Skilled in sourcing cost-effective travel options and managing vendor communications.○ Excellent communication and organizational skills.○ Fluent in both verbal and written English.○ Reliable, proactive, and comfortable working independently in a remote setting.○ Flexibility is critical: you’ll provide coverage across global time zones, adjust hours based on travel demand, and ensure timely support for a 40-person organization.