US Payroll And Compliance Executive

Role & responsibilities

Payroll Management

• Process bi-weekly or semi-monthly payroll for U.S. employees and contractors across multiple states.
• Verify timesheets, commissions, reimbursements, and deductions.
• Ensure accurate calculation of gross-to-net pay, including overtime, PTO, benefits, and taxes.
• Maintain payroll master data new hires, terminations, pay rate changes, and tax withholdings.
• Reconcile payroll reports and ensure seamless sync with accounting and HR systems.
• Handle payroll inquiries and corrections promptly and professionally.
  

Compliance & Statutory

• Ensure compliance with

  federal, state, and local payroll tax regulations

  (IRS, SSA, DOL).
• Manage tax filings, W-2s, 1099s, and quarterly/annual payroll returns (Form 941, 940, etc.).
• Collaborate with external payroll providers and accountants for audits and reconciliations.
• Maintain compliance with

  state registrations, garnishments, and benefits deductions

  (healthcare, 401k, etc.).
• Track and ensure adherence to wage and hour laws, minimum wage updates, and state-specific requirements.
  

HR & Operations Support

• Partner with HR for onboarding, offboarding, and final settlements.
• Assist with benefits enrollment, deductions, and premium reconciliations.
• Support finance during month-end close, journal entries, and payroll accruals.
• Maintain confidentiality and ensure audit-ready documentation for all payroll cycles.

Preferred candidate profile

• Bachelors degree in Accounting, Finance, or Business Administration.

• 5+ years of U.S. payroll experience

  — including multi-state and cross-border setups.
• In-depth knowledge of

  U.S. payroll taxes, wage laws, and compliance

  .
• Hands-on experience with payroll systems such as

  ADP, Gusto, Paychex, QuickBooks Payroll, or Rippling

  .
• Strong proficiency in

  Excel / Google Sheets

  for payroll data validation and reconciliations.
• Excellent communication and documentation skills.
• Experience working with

  U.S.-based accounting and HR teams

  preferred.
• Detail-oriented, analytical, and dependable with high integrity in handling sensitive data.