US Compliance Manager (Transportation)

Role & responsibilities

1. Driver Compliance (DQF Management)

• Create, maintain, and audit complete Driver Qualification Files (DQFs), including I-9, W-4, CDL, medical cards, road tests, and previous employer verifications.
  
• Coordinate pre-employment and random drug & alcohol testing programs; manage consortium participation and follow-up actions.
  
• Conduct and document Clearinghouse queries (pre-employment & annual), PSP reports, and MVR/CDLIS checks.
  
• Manage onboarding documentation such as policy acknowledgments, safety handbooks, and compliance sign-offs.
  
• Track and renew all driver credentials (CDL, medical cards, endorsements, etc.) ensuring

  zero expirations

  .

2. Subhauler / Broker Compliance

• Collect, verify, and maintain W-9s, COIs, subcontractor agreements, DIR registrations, and DBE/SBE documentation.
  
• Monitor document expirations and ensure timely renewals before dispatch.
  
• Maintain an approved vendor/subhauler roster aligned with project and client requirements.
  

3. Safety & Training Programs

• Implement and monitor driver safety initiatives including defensive driving, load securement, GPS discipline, and incident-reporting protocols.
  
• Schedule and document toolbox talks, refresher courses, and safety training completion.
  
• Oversee incident reporting, root-cause analysis, and corrective action plans.
  

4. Public Works & Audit Readiness

• Maintain complete compliance documentation required for DIR, Caltrans, and other public works projects.
  
• Prepare and organize audit-ready files, digital folders, reports, and binders.
  
• Respond promptly and accurately to documentation requests from general contractors or regulatory agencies.
  

5. Systems & Reporting

• Maintain structured digital documentation with standardized file naming and logs.
  
• Generate weekly compliance dashboards: expiring credentials, random test status, subhauler insurance, incident tracking, etc.
  
• Collaborate closely with Dispatch, HR, and Billing teams to ensure synchronized and accurate recordkeeping.

Preferred candidate profile

• 58 years of hands-on experience

  in DOT/FMCSA compliance within trucking, logistics, or heavy-civil fleet operations.
• Strong expertise in

  DQF management

  , drug & alcohol testing programs, Clearinghouse processes, PSP reports, and continuous MVR monitoring.
• Demonstrated ability to

  create, implement, and enforce

  compliance SOPs, trackers, checklists, and documentation frameworks.
• High-level

  accuracy, attention to detail, and time management

  , with a consistent record of maintaining error-free compliance files.
• Excellent written and verbal communication skills for effective coordination with

  drivers, subhaulers, regulatory bodies, and internal teams

  .