US Accounts AP

Location: Coimbatore
Job Type: Full-time
Department: Finance & Accounts
Experience Required: 4+ years
Reports to: Finance Manager / AP Lead

Job Summary:

We are seeking an experienced Sr. Accounts Executive to manage and oversee the Accounts Payable functions for our US-based operations. The ideal candidate will have strong expertise in QuickBooks, vendor management, invoice processing, and payment reconciliation. This role demands accuracy, attention to detail, and a thorough understanding of US accounting standards and compliance.

Key Responsibilities:

• Manage end-to-end Accounts Payable process for US entities using QuickBooks Desktop.
• Ensure timely processing of invoices, purchase orders, expense reports, and vendor payments.
• Verify and reconcile vendor statements, resolve discrepancies, and maintain vendor relationships.
• Prepare weekly/monthly payment runs and ensure compliance with company policies.
• Reconcile accounts payable with Accounts receivable.
• Handle W-9 forms and assist in preparation of 1099 forms for year-end compliance.
• Assist in month-end and year-end closing activities.
• Maintain accurate and up-to-date documentation and records.
• Collaborate with cross-functional teams to resolve payment and invoice issues.

Requirements:

• Bachelors degree in accounting, Finance, or related field.
• Minimum 4 years of hands-on experience in Accounts Payable, specifically for US operations.
• Expert-level proficiency in QuickBooks (Online/Desktop) is mandatory.
• Knowledge of US GAAP and tax compliance related to vendor payments (W-9, 1099).
• Strong Excel and data management skills.
• Excellent organizational, communication, and time management skills.
• High level of accuracy and attention to detail.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

  Role & responsibilities