Transition Manager

What this job involves

You will oversee the entire bouquet of Building Management Services provided at the site. Your role will be to ensure smooth operations at the facility/building by enhancing efficiency using innovation and technology.

Your role will encompass and not be limited to:

• Ensure usage of proper LOTO & permits
• Control and monitor the preventive maintenance carried out as per schedule.
• Organize and attend HSE meeting, trainings and address HSE issues. Ensure team attendance (workplace accommodation)
• Ensure SO observation completion on time.
• TBT for all associated team members
• Ensure 100% legal compliance
• Participating in all near miss incidents and accident investigations.
• Participating in emergency exercises
• Requiring that all incidents are investigated promptly and take appropriate steps for preventive recurrence.
• Attend safety committee meetings
• Spread safety procedure across down team
• Manage, operate, repair, and maintain the building in a professional and diligent manner, consistent with the approved budget and industry standards, in the locale where the building is operating.
• Ensure fulfillment of occupants/customers obligations under the lease agreement of the space in the building.
• Transition of all towers.
• Handing Taking over of all asset from Projects.
• Overseeing of all process/ procedures adhered with due diligence of fitout works without any violations.
• Purchase all equipment, tools, appliances, materials including consumables and supplies reasonably necessary and desirable for the operation and maintenance of the building.
• Handle all requests and complaints of the occupants/customers.
• Ensure stringent health and safety practices in all the areas, in the building.
• Retain all documents and records, till the minimum retention period.
• Ensure compliance of legal & statutory compliances check list pertaining to integrated management system & norms/ restrictions affecting the building.
• Ensure safety standards implementation & engineering guidelines.
• Any other task / responsibility assigned by the management time to time
• To be observant towards any unsafe act & prevent the same. Bring the same to the notice of management as required & follow engineering guidelines and safety management system.
• Overseeing all building management systems including fire/life safety, MEP and all critical utilities.
• Ensuring the documentation of assets under asset list/ tracker.
• Formulating suitable transition plan and perform the transition process as per the schedules/plan to ensure smooth operations.
• Preparation & implementation of all Transition documents for smooth operations like HOTO checklist, SOPs, Fitout guidelines, Operational manuals etc., at site.
• Ensuring the documentation and checking of the assets under defect liability period and AMC/CAMC in a tracker.
• Coordinates maintenance efforts with outside contractors
• Works with Security Director to coordinate all building fire/life safety drills/seminars
• To ensure all the planned preventive maintenance (PPM) are being timely carried out.
• Suggest and implement improvements for preventive maintenance programs as required.
• Coordinating with contractors, tenants and engineers periodically.
• Ensuring the site team is maintaining service /repair contracts.
• Conducting risk/root-cause analysis in case of system failures and breakdowns and creating corrective /preventive action plan.
• Assessing of the building operations and working towards mitigation of highlighted inherent risks.
• Conducting regular inspections of operating MEP equipment systems of multiple sites; making necessary adjustments and managing controls as per requirements.
• Coordinate and maintain the as-built drawing and transition document library.
• Cooperate, coordinate and communicate with other departments to ensure good customer experience and taking customer feedback, after every service request/ complaint and sharing the feedback points with the team for improvement of services.
• Creating emergency response plan and taking part in evacuation drills.

• Develops/maintains effective Asset specific maintenance and safety procedure manuals. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports.