Tendering Executive

Job Description – Tendering Executive (with Govt. Portal Monitoring)

Position: Tendering Executive
Location: Khar West, Mumbai, India
Reports to: Proposals / Tendering Manager

Role Objective

To manage the end-to-end tendering process, including searching, screening, preparing, and submitting bids on government/e-procurement portals (GeM, DefProc, PSU portals, EPC portals), and supporting the proposals team with compliance and documentation.

Key Responsibilities1. Tender Identification & Monitoring

• Regularly search and track tenders on:
• GeM (Government e-Marketplace)
• DefProc (Defence Procurement portal)
• PSU e-tender portals (HAL, BHEL, IOCL, ONGC, etc.)
• EPC client portals (L&T, Tata Projects, Adani, etc.)
• Filter and shortlist tenders relevant to fabrication, skids, coatings, defence systems, EPC supplies.
• Maintain a live tracker of upcoming, active, and closed tenders.
• Alert management on new tenders with summary of scope, deadlines, and eligibility.

2. Tender Review & Compliance

• Review eligibility criteria (financials, vendor registration, certifications).
• Prepare compliance checklists & risk notes for management.
• Gather supporting documents (ISO, ASME, MSME, PAN/GST, past orders).

3. Vendor & Internal Coordination

• Float inquiries to vendors for major bought-out items.
• Compile and compare vendor quotations.
• Coordinate with design/engineering team for technical bid inputs.

4. Bid Preparation & Submission

• Prepare technical & commercial offers in prescribed formats.
• Upload bids on GeM, DefProc, and other portals, ensuring all annexures are correct.
• Track clarifications, corrigenda, and amendments on portals.

5. Post-Bid Support

• Monitor portal for result declarations.
• Assist in negotiation, price justification, and reverse auctions (GeM).
• Maintain tender status database (won, lost, under evaluation).

Qualifications & Skills

• Graduate in Engineering / Commerce / Supply Chain / Business Administration.
• 2–5 years’ experience in tendering / bid management, preferably with exposure to Govt. portals (GeM, DefProc, e-Tendering).
• Proficient in MS Office / Google Sheets for trackers and compliance matrices.
• Comfortable with digital submissions, DSC tokens, e-tender portals.
• Good communication (English/Hindi), detail-oriented, deadline-driven.

Competencies

• Strong grasp of government procurement workflows.
• Ability to spot opportunities quickly and filter non-relevant tenders.
• Accuracy in bid documentation and portal uploads.
• Good follow-up skills with vendors and internal teams.

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person