Tender Executive

Job Title: Tender Executive

Gender Preference: Female Candidate Preferred

Working Hours: 10:00 AM – 6:30 PM

Job DescriptionRoles & Responsibilities:

• Tender Identification & Circulation
• Daily browsing of tenders from various sources (government websites, portals, etc.).
• Timely circulation of relevant tenders to concerned departments or stakeholders.
• Bid Preparation & Submission
• Coordinate, prepare, and compile bid documents including tender questionnaires, pre-qualification forms, and compliance checklists.
• Ensure proper formatting and standardization of documents (fonts, logos, layout) as per tender requirements.
• Monitor tender submission deadlines and ensure timely submissions, including document printing, binding, and packaging.
• Tender Process Management
• Follow up on tender registration, EMD payments, and document uploads across different government departments and online portals.
• Coordinate with internal departments such as Planning, QA/QC, HSE, Engineering, Production, and Commercial to compile bid-related information.
• Client & Department Coordination
• Maintain smooth communication with clients/customers for clarification and updates.
• Support the Commercial team in maintaining and building relationships with potential and existing clients.
• Documentation & Compliance
• Maintain accurate records of all tenders, submissions, and correspondence.
• Assist in drafting business proposals and ensuring compliance with all tender requirements.

Job SpecificationRequired Qualifications:

• Bachelor’s Degree in any stream from a recognized university.

Experience:

• Minimum 1 year of relevant experience in tendering or bidding processes, preferably in government tenders.

Desired Skills:

• Proficiency in Government E-Marketplace (GeM) and e-Procurement Portals.
• Strong communication skills in English and Hindi.
• Excellent letter and business email drafting abilities.
• Sound understanding of tender rules and procedures.
• Proficiency in MS Office tools – especially MS Word and Excel.
• Good Hindi and English typing skills.

Job Type: Full-time

Work Location: In person